Workflow Configuration

Use

To adapt an SAP Workflow, you can create a configuration. In this configuration you can redefine values for steps of the workflow definition. These values are evaluated at runtime instead of the values originally defined.

You can configure the following step types:

  • Activity

  • User decision

  • Document from template

  • Waiting

You can create a separate workflow configuration for every version of the workflow definition. A workflow configuration can be independently activated. When a workflow is executed, the workflow system checks whether an active workflow configuration exists for this version. If one exists, the data in the workflow configuration takes precedence over the data in the workflow definition.

Features

You can set the following data individually in the step definition of the configurable step types:

  • Responsible agents

  • Excluded agents

  • Message recipient for completion

  • Priority

  • Requested start

  • Indicator denoting whether the step is included in the workflow log

  • Activation of a latest end, a latest start, or a requested end with the reaction Send mail

  • Reference date/time for latest end, latest start, and requested end

  • Message recipient for missed deadline

  • Information about the work item display

Activities

You start workflow configuration by choosing Start of the navigation pathTools Next navigation step Business Workflow Next navigation step Development Next navigation step Definition Tools Next navigation step Workflow ConfigurationEnd of the navigation path. This displays the screen Process Workflow Configuration for 'workflow name'. Using a workflow configuration is like using the Workflow Builder. Double-clicking on a step in the workflow definition displays the step definition, where you can enter values.

Once you have saved a workflow configuration for a workflow, it is active. To delete the configuration, choose Start of the navigation pathConfiguration Next navigation step DeleteEnd of the navigation path.

If a workflow configuration exists for a workflow definition, this is apparent in the Workflow Builder when you check the workflow. The workflow configuration belongs to the workflow version for which it was created. If a new version is created, the new version also has this configuration.