Visibility Scenarios

As an administrator, you can manage and monitor visibility scenarios, process acquired data, schedule data processing, archive data, and delete scenarios.

The Visibility Scenarios tile provides the following functionalities:

Generic Actions

Search a Scenario: You can search for the scenario by typing the keyword in the Search field. You can also choose the required project from the Project dropdown to filter the scenarios within that project.
View Scenario Details: You can view the details of a scenario by selecting the scenario from the list. The following details are displayed:
- Information such as project name, project version, person who has deployed the project, and when the project was deployed.
- Processing information such as:
  - Total Number of Instances: The total number of instances processed.
  - Number of Completed/Abruptly Ended Instances: The total number of instances that are in Completed and/or Abruptly Ended state.
  - Start Time: The time when a specific job has started.
  - Status: The status of the processing job.
  - Events Processed: The number of events processed for a specific job.
  - Events in Buffer: The number of events in buffer.
  - Instances Processed: The number of instances created/updated.
Access the Dashboard: You can access the dashboard for the visibility scenario using the  Navigate to Dashboard icon to view detailed performance indicators and instance details.
- Required Role Collections: To access the dashboard, you need to be assigned to any of the following role collections:
  - ProcessAutomationDeveloper
  - ProcessAutomationDelegate
  - A custom role collection with PVOperator and AdvancedUser roles included.
  For more information, Authorizations.
  Note
  
  In the case of a Shared Environment, in addition to the role collection assigned, you need to be assigned with the Supervise privilege. For more information on the privileges, see Share an Environment.
  
  You can configure Environment Scope settings in the General tab to restrict process data visibility in the visibility scenarios dashboard. For more information, see Create a Visibility Scenario.
  
  Accessing the dashboard using the  Navigate to Dashboard icon is not supported on the EU20 data center.
Recommendation

This feature is recommended for citizen developers only. Business users can configure the visibility scenario-specific tiles on SAP Build Work Zone. For more information, see Create a Business Site Using SAP Build Work Zone.
Manage Notifications: You can configure notifications to receive email alerts for processing failures and skipped process instances. For more information, see Manage Notifications in Visibility Scenarios.
Download Archived Data: You can download the archived data in a zipped file which contains the scenario instances that have been Completed or Abruptly Ended.

Note

By default, archiving applies when the number of Completed and Abruptly Ended instances exceed one million or when the instances are over 24 months. To update or reduce the limits, you can configure the limits at the scenario level.

For more information, see Download Archived Data.
Delete a Scenario: You can select the scenario from the list and choose Delete to delete a scenario.

Processing Actions

Process Now: You can process the acquired data of a scenario. Select the scenario definition from the list and then choose Process Now. This action correlates and processes the acquired data based on the scenario model to form an end-to-end process instance.
Reprocess From: You can reprocess the data available from the past 90 days by defining a specific date and time for processing. Select the required scenario definition from the list and choose Reprocess From. In the Reprocess Data dialog box, choose the specific date and time for processing.
Clear Processed Data: You can clear the existing processed data of a scenario. Choose the scenario from the list and select Clear Processed Data. To view the status of processed data deletion, choose  Refresh. The next processing run starts the processing of acquired data from the beginning.
Schedule Data Processing: You can schedule data processing by toggling the Schedule Job button to ON located under the Processing Job tab. This action schedules data processing whenever events are ready for processing. As a result, the process logs generate only when the data is available.

Note

For Shared environment, you need the administrate privilege on the environment to execute processing actions. For more information about privileges, see Share an Environment.
Every time you choose Process Now, the processing information is added to the Processing Information. In case of any error while processing, a message strip will be displayed with hyperlink to view the process instances that were skipped during processing. To know details about the skipped instances, create a support ticket on the LOD-BPM-VIS component.
Reprocess From action can be performed only twice within a 15-day period, and it is limited to data from the past 90 days only.
Clear Process Data action can be triggered only for one scenario at a time.
With the Free plan, you will not be able to use the scheduling feature for processing data.
If the Status is Failed in the Processing Information, you can view the detailed error message for additional information.
The Processing Information gets deleted automatically after 14 days.