Integration with SAP Global Trade Services

Purpose

SAP Global Trade Services (SAP GTS) supports enterprises in managing foreign trade activities, in adhering to trade laws, and in optimizing global trade.

The integration of SAP GTS with Contract Accounts Receivable and Payable (FI-CA) enables you to comply with legal regulations by using sanctioned party list screening in handling your payment transactions. A sanctioned party list is a list of persons and companies, with whom you are not permitted by law to trade. Sanctioned party lists are published by government agencies and legal authorities and you can obtain them from data providers. Sanctioned party lists are legally binding for all those participating in trade. The integration of GTS and FI-CA makes it possible for you to automatically compare your business partner addresses with each relevant sanctioned party list. The results of this comparison are used in the payment program in Contract Accounts Receivable and Payable.

Prerequisites

You can obtain sanctioned party lists from data providers and import them to the relevant system using the XML interface. You can also create your own lists and use them for the check. To do this you have to create internal sanctioned party lists in SAP GTS.

You define which lists are used for the check in SAP GTS in Customizing. In addition, you create legal regulations in SAP GTS. Each legal regulation determines which sanctioned party lists are relevant for it.

You make the system settings in Customizing under Start of the navigation path Materials Management Next navigation step Purchasing Foreign Trade/Customs SAP Global Trade Services End of the navigation path .

For more information about S AP Global Trade Services , see the SAP Help Portal at Start of the navigation path http://help.sap.com Next navigation step Analytics Governance, Risk, and Compliance (GRC) SAP Global Trade Services Application Help Compliance Management Sanctioned Party List Screening End of the navigation path

Process Flow

Sanctioned party list screening ensures that you can prevent transactions with the persons and companies listed.

You can implement the SAP GTS component in one of the following ways:

In the same system as Contract Accounts Receivable and Payable, in the same client or different clients
In a separate system

Note

If you choose to use SAP GTS in the same client, you are restricted to using the scenario described here.
All other processes, such as checking logistics documents, are not possible in that case.

If you run SAP GTS and Contract Accounts Receivable and Payable in different clients or systems, the business partner data is replicated to SAP GTS by means of an ALE scenario. You also have to configure the ALE standard scenario for master data distribution and check it periodically. The first time you use SAP GTS, you have to carry out a legacy data transfer. This means that you have to transmit all business partners to SAP GTS and check them there. You also communicate new business partners or changes to business partners using this scenario. For more information, see SAP Note 831743.

The business partners created in SAP GTS receive the status Not Checked . The comparison with the sanctioned party lists takes place through a comparison of the addresses. Depending on the result of the check, a business partner receives the status Locked or Released .

SAP customers and vendors that you access, for example, from Financial Accounting (FI), are always transferred to SAP GTS and created there separately as SAP business partners with a GTS role. SAP GTS saves some additional data for each business partner with this role.

Contract Accounts Receivable and Payable supports the following checks:

Comparison of business partner master data, including account holder, with sanctioned party lists
Evaluation of the results of the check in the payment program
Check in the payment program as to whether the country of the payee or payer is subject to an embargo
Check of the note to payee by SAP GTS in the payment program

For both incoming and outgoing payments, the payment program determines whether a business partner is included in a sanctioned party list and therefore whether payment is to be prevented.

Each business partner can have one or more sets of bank details. Each of these sets of bank details can have an account holder. SAP GTS also compares this account holder with the sanctioned party lists and, if necessary, the payment program prevents payment transactions.

The banks (in particular, all correspondence banks in the USA) check the text of the note to payee in the payment media and react accordingly depending on the result of the check (for example, by locking a payment).

You can also use an event in Contract Accounts Receivable and Payable to compare the text in the text field with the sanctioned party lists. To do this, use the sample module FKK_BLACKLIST_0655 to define your own function module and define it for event 0655 in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Program Enhancements Next navigation step Define Customer-Specific Function Modules End of the navigation path .

To enable the payment program to have swift access to current check data, run the Get Locked Partners and Countries report, which determines the locked data from SAP GTS, at periodic intervals. You can access the report in the menu for Contract Accounts Receivable and Payable under Start of the navigation path Periodic Processing Next navigation step Transfer Data End of the navigation path .

The transaction for transferring data for the critical business partners and embargo countries is under Start of the navigation path Periodic Processing Next navigation step Transfer Data Sanctioned Party Lists End of the navigation path .

To access the GTS area menu in the SAP GTS system, enter transaction /SAPSLL/MENU_LEGAL in the command field.