Notifications

Use

If you want to be notified about new, changed, and deleted objects, you create a subscription.

If you have the necessary service permissions, you can subscribe for other users, groups, and roles as well as for yourself.

Features

Parameter	Description
Subscription name	Name for which the subscription is saved. The name of the subscribed item is the default entry here. Once you have created a subscription, you cannot change this value again.
Notification on	Events for which the system is to send a notification. Note To enable sending a notification for a deleted, marked for archiving or archived object, apart from choosing the Deletion option or Any Change option, you must also choose the On Every Event option in the Frequency field. When you choose Deletion combined with Weekly, Daily or Monthly frequency options, a subscription is not created at all. When you choose Any Change combined with Weekly, Daily or Monthly frequency options, a subscription is created but a notification for a deleted object is not sent.
Recipients	Users, groups, or roles to whom the notifications are to be sent. Note If you enter other users in the list of recipients and do not add yourself to the list, you only receive a notification that a subscription has been created. You do not receive notifications when documents are created or changed.
Channel	Channel used to send the notifications. By default, the system sends notifications to the universal worklist and to the user's e-mail address.
Frequency	Notification interval On Every Event If you choose this option, you are notified immediately when the event specified in the Notification on field occurs. At regular intervals You can choose a period of time such as Weekly. A notification is only sent if the event occurred at least once within the time interval (for example within a week).
Expires	Period after the end of which no more notifications are sent.
Scope	You can specify that you also want to be notified about items in subfolders as well as in the current folder. This field is only displayed for folders and only if you have the relevant service permissions.
Comments	Text to be sent with every notification.

Activities

If you want to receive notifications for a folder, a document, or another item, choose Start of the navigation path Actions Next navigation step Subscribe End of the navigation path in the Details dialog box.

You can change the settings for a subscription that you created yourself at any time. Choose Start of the navigation path Settings Next navigation step Subscription End of the navigation path in the Details dialog box.

By default, the date displayed in the text of the notification e-mails reflects the time zone of the system where the Application Server Java (AS Java) is installed. You can optionally configure the date to reflect the time zone of the subscription owner. As a prerequisite, the following properties must be configured in the user profile of the subscription owner:

Property	Description
Language	From the Language dropdown list on the General Information tab page, select the language in which you want the date and the time to appear in the text of the notification e-mails.
Time Zone	From the Time Zone dropdown list on the Contact Information tab page, select the time zone that should be displayed in the text of the notification e-mails.

More Information

Notifications for Folders in the Universal Worklist

Working with KMC Archiving Notifications