Entering Rooms

Use

In the portal, rooms are launched using a link that contains the Internet address (URL) for the room. The link for entering rooms can be provided in several ways, for example:

• Outsiderooms
  • In the room directory, or alternatively, in the room list
  • After creating the room
  • In an invitation e-mail
• Within a room
  • In the list of related rooms
  • In different iViews that provide access to rooms

Integration

You can display the Internet address (URL) for a room on the maintenance screen for the room attributes in the General Information section.

Prerequisites

Registering as a member

To be able to enter a room as a member, you must be registered as a member. Member registration takes place when the room is created or when the owner (the power user or another member with the corresponding permission) maintains the room.

You can request membership of restricted rooms through the room directory. Private rooms do not appear in the room directory. Therefore, you cannot request membership of them.

Procedure

Enter rooms through the room directory.

The central point of entry to rooms is the room directory. On the three tab pages in the room directory, you can display rooms of all room types according to the following criteria:

• My Rooms:

  Contains all rooms that you can enter as a registered member (that is, all private and restricted rooms)

• Restricted Rooms

  Contains all visible restricted rooms in the portal, irrespective of your membership of them. As a member, you can enter these rooms. If you are not a member, you can visit only the public pages of these rooms (assuming they have public pages) or request membership (registration).

• Public Rooms

  Contains all public rooms in the portal. You can enter these rooms without restriction. There is no membership of public rooms.

Enter rooms through the room list.

Depending on how your system is configured, you can also enter rooms through the room list as an alternative to the room directory.

The main differences to the room directory are as follows:

• Simplified user interface
• Additional filters for rooms that the user owns (with administration functions)
• Rooms open in a separate (external) dialog box.

As in the room directory, you can also have the system list the rooms according to the criteria My Rooms, Restricted Rooms, and Public Rooms. The user selects the rooms using a dropdown list.

In addition, you can also display the rooms that you are the owner of and perform some administration tasks in these rooms.

Enter a room by invitation.

Since every room can be launched through its Internet address, every registered member can enter a room using the link containing its Internet address.

The link can be provided as an invitation to enter a room in the following ways:

• By the system, once you have created a room in which you are a member or which contains public pages
• From the room owner (for example, by e-mail, assuming the text has been set up in advance)
• In iViews

Enter a room as a related room.

If relationships to other rooms for similar topics are defined in a room, you can use the links provided to enter these related rooms from within a room.

You can only enter a related room if you are a member of the related room or if the related room contains public pages.