Creating a CIAP Record from a Legacy System

You use this report to load CIAP records from legacy systems to SAP ERP.

Note Note

Only users with specific authorization can run this report. For more information about the authorization object related to this report, see Authorization Object M_CIAP_WRI.

End of the note.

Features

The report creates only one CIAP record at a time. However, you can specify the quantity of goods or services for each item. For example, if the nota fiscal that you are running has two items with quantities equal to three, the report generates the following:

Six CIAP records with quantity equals to one. In this case, you need to run the report six times.
Two CIAP records, one for each item. In this case, you need to specify the quantity as three and run the report twice, changing the item number in the Nota Fiscal group box.

Note Note

When you create CIAP records using the Load CIAP Records report, there is no reclassification for short and long term accounts.

End of the note.

Selection

To load a CIAP record to SAP ERP, you must enter the information in the following fields:

Company Code
Plant
Credited Quotas
Quantity
Account Assignment Category
Quotas Quantity
Period Limit
Document Number
Item Number
Goods Value
Total Value
ICMS Base
ICMS Value
SL Value
DIFAL Value
ICMS Cred Value
CT-e Document Number
CT-e Item Number
Freight Base
Freight ICMS
If there's more than a nota fiscal, you must inform the value from the freight ICMS of CT-e proportionately.
Freight DIFAL
Freight Sub Trib
Asset/Component Code
Asset/Component Description
Asset Function
Main Asset Code (if the record relates to a component)
G/L Account Number
Cost Center Code
Cost Center Description
Useful Life (Months)

The SPED EFD ICMS/IPI report uses the information you enter in the EFD Values group box to fill in the 0300, 0305, 0500, 0600 registers and the G block.

The Credited Quotas and the ICMS Cred Value fields are optional fields. However, if you enter information in one of them, you have to fill in the other one. If you don't enter any information, the system considers that no quota has been credited.

Depending on the account assignment category that you choose, specific fields become mandatory, as follows:

Account Assignment Category	Mandatory Field
F- Order	Order
N - Network	Network
P - Project	WBS Element
Q - Proj. Make to Order	WBS Element
A - Asset	Asset Number
Blank	WBS Element, Order, Network, or Asset

You enter the asset number, asset subnumber, WBS element, network diagram, and order data according to the following rules:

If it is an asset, enter the asset number and subnumber. The WBS element or internal order information is optional.
If it is a component, enter the WBS element, the network diagram, or the order information.
If you have checked the Component as Asset checkbox, enter the asset number and the asset subnumber information.
If you have checked the Stock as Asset checkbox, enter the asset number and the asset subnumber information.

Output

The system returns a message with the ID of the CIAP record that the report has generated.

The status of the new record depends on the combination of record type and account assignment category, as described in the table below:

	1	2	3	4	1 X 2	1 X 3	1 X 4	2 X 3	2 X 4	3 X 4	1 X 2 X 3	1 X 2 X 4	1 X 3 X 4	2 X 3 X 4	1 X 2 X 3 X 4
A - Asset	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM	IM
F - Order	IA	IA	IM	IA	IA	IM	IA	IM	IA	IM	IM	IA	IM	IM	IM
" " - Unrestricted Stock	SU	IM	SU	SU	IM	SU	SU	IM	IM	SU	IM	IM	SU	IM	IM
N - Network	IA	IA	IM	IA	IA	IM	IA	IM	IA	IM	IM	IA	IM	IM	IM
P - Project	IA	IA	IM	IA	IA	IM	IA	IM	IA	IM	IM	IA	IM	IM	IM
Q - Proj. Make to Order	IA	IA	IM	IA	IA	IM	IA	IM	IA	IM	IM	IA	IM	IM	IM

The first line represents the combination of record types, as follows:

1 - Immediate Credit
2 - Stock as Asset
3 - Component as Asset
4 - Investment Stock

The first column represents the possible account assignment categories.

The remaining columns represent the record status, as follows:

IM - Fixing of individual asset
IA - Fixing in progress - Component
SU - Suspended

If you check the Finalized Asset checkbox, the system creates a record of asset with status SU, that has to be associated to records of components. If you inform this record as Main Asset Code or as a record of component, the link between the record of component and the record of final asset is reported to the SPED EFD ICMS/IPI report.

Activities

To access this report on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Central Functions Country-Specific Functions Brazil Tax Declaration Framework CIAP Load CIAP Records End of the navigation path .