Function documentationCorrespondence Print

 

With the correspondence print function, you format the data for print output.

Prerequisites

The correspondence data to be printed has been stored in the correspondence container during correspondence creation.

Features

The system determines in the correspondence print run the correspondence data that was stored in the correspondence container during correspondence generation. The data is transferred to the Print Workbench, including any additional data controlled by the correspondence type and industry-specific events (see “Output of Correspondence with Print Workbench”). You can select the correspondence to be included in a correspondence print run according to business partner, contract account, contract, company code, application form, or parameters that you are free to define. For example, in a program run you can take account of all correspondence documents for business partners 1000 to 3000 that are due for disbursement in calendar week 31, and all additional messages.

The data for the print output is prepared in the Print Workbench. The following types of output are possible:

  • PDF-based form

  • SAPscript format (see also “BC - SAPscript Form Printing”.

  • Raw data format for further processing in an external text processing system (see also “SAPscript Raw Data Interface”).

To control the sending of correspondence via application forms, you can define an installation-specific function module for event 0778. See the documentation for the sample function module FKK_SAMPLE_0774.

You can provide the correspondence requests with individual sort criteria. For example, you can print correspondence sorted by postal code and therefore reduce postage expenses.

Information on the history of all correspondence is stored in the correspondence history. You can access the correspondence history in the CACS menu (see “Display Correspondence History”).

Activities

  1. Enter the parameters for the correspondence print run (see “Entering Parameters for Correspondence Print Run”).

  2. Schedule a correspondence printing run and start it immediately (see “Scheduling Correspondence Printing Runs”).

  3. On execution of the correspondence print run, the system determines the correspondence data from the correspondence container and displays the data in the printer spooler.

Result

The correspondence data is available in the printer spooler either as raw data or in SAPscript format. You can now view the job log for the correspondence printing run (see “Displaying Job Logs for Correspondence Printing Run”).