Setting Up Additional Ledgers

You create additional ledgers in the Special Purpose Ledger application component. To do so, call up Customizing for Financial Accounting and choose Start of the navigation path Special Purpose Ledger Next navigation step Basic Settings Next navigation step Master Data Next navigation step Maintain Ledger End of the navigation path .

Make the following settings for the additional ledger:

  • Line Item Update

    Activate line item updates by setting the Store Line Items indicator.

  • Ledger Selection

    Specify the transactions that you want to post to the additional ledger. To do so, choose Ledger Selection . In particular, you need to ensure that postings that are only relevant for the general ledger are not posted to the additional ledger.

    Normally, all transactions that are posted to the general ledger are also posted to the additional (special purpose) ledger. You need to filter out any posting data that is only relevant for the valuation view in General Ledger Accounting.

    In your ledger selection, you can use the Accounting Principle characteristic, which is contained as an account assignment in documents that are created by automatic valuation reports, such as foreign currency valuation.

    Recommendation Recommendation

    Documents that are not created automatically by valuation reports (such as manual standardizing entries) do not contain the Accounting Principle account assignment. SAP recommends that you create a separate document type for these transactions. You can then use this document type in your ledger selection to filter out postings that do not contain the accounting principle account assignment.

    End of the recommendation.

  • Data Transfer

    When you have defined your additional ledger, you can transfer to this ledger data that has already been posted. To do so, call up the Special Purpose Ledger menu and choose Start of the navigation path Periodic Tasks Next navigation step Data Transfer End of the navigation path . During data transfer, no entries are made in the balance carryforward accounts. You can perform balance carryforward on the basis of all data transferred.

    If the data volume would be too large for a complete data transfer, you can transfer data from a restricted period of time instead. To do so, transfer the data from the balance carryforward accounts using the rollup tool in the special purpose ledgers. Select the corresponding accounts for the rollup and enter 000 as the period (this is the balance carryforward period).

Defining and Assigning Accounting Principles

You need to make settings for the accounting principle. You make the settings in Customizing for Financial Accounting under Start of the navigation path Financial Accounting Global Settings Next navigation step Company Code Next navigation step Parallel Valuation Methods Next navigation step Accounting Principles and Additional Ledgers End of the navigation path .

  1. Define your parallel accounting principles. To do so, choose Define Accounting Principles .

  2. Assign to the additional ledger the accounting principle for which you want to post values to that additional ledger. To do so, choose Assign Accounting Principle to Ledger .

  3. Assign the additional ledger to the valuation methods from the various application components for which you want to post the valuation data to the additional ledger.

    • For Financial Accounting , you make the setting in the activity Assign Valuation Area to Additional Ledger .

    • For the application components FI-AA and CO , you make the settings in the Customizing menu relevant for each component

    • For CFM , this assignment is not required, as this application component uses the accounting principle directly