ILM Information for PA_LDOC

The following information is relevant for the definition of ILM policies for PA_LDOC.

ILM Object

You create policies and rules for PA_LDOC for the related ILM object PA_LDOC using the Retention Management functions (transaction IRMPOL) of SAP Information Lifecycle Management (ILM).

Object Category and Policy Category

You define policies in the SAP Business Suite object category (OT_FOR_BS) with the Retention Rules policy category (RTP).

Condition Fields and Time References

To define retention rules, you can use the following condition fields and time bases (start time for determining the retention period).

Available Condition Fields

Condition Field	Description	Comment
MOLGA	Country Grouping	Country for the personnel number to which the data records to be deleted belong

Available Time References

Time Base	Description	Comment
END_OF_MONTH	End of Month
LAST_CHANGE_DATE	Date of last change	Date on which the data record was last changed

You can use the condition field MOLGA to define country-specific retention rules for long-term documents.

Example Example

All long-term documents for HR data (table PCL4, cluster LA) that have not been changed in the last five years (since the last time the data record was changed (LAST_CHANGE_DATE)) are to be destroyed for all employees in the country grouping DE for Germany. The corresponding retention rule in the application ILM Policies and Rules is as follows:

Policy: PA_LDOC

Country Grouping	Minimum Retention Period	Maximum Retention Period	Unit for Retention Period	Time Base
`DE`	`5`	`5`	`Year`	`Date of last change`

End of the example.

More Information

General Principles and Recommendations for Using Rules in IRM