Procedure documentationDestroying Time Quotas Using HRTIM_QUOT

 

You can use the HR: Time Quotas (HRTIM_QUOT) archiving object to destroy all quotas and compensation data.

Time quota data is to be regarded as personal data in terms of data privacy. Therefore, for data privacy reasons, it may be necessary to destroy this data after a defined retention period has been reached.

This archiving object destroys data from the following infotypes:

Infotype

Description

PA2006

HR Time Record: Infotype 2006 (Absence Quotas)

PA2007

HR Time Record: Infotype 2007 (Attendance Quotas)

PA2012

HR Time Record: Infotype 2012 (Time Transfer Specifications)

PA2013

HR Time Record: Infotype 2013 (Quota Corrections)

PA0416

Time Quota Compensation Infotype: Database Table

Note Note

The archiving object also destroys dependent data. To display a complete overview of the relevant database tables, choose DB Tables in archive administration (transaction SARA)

End of the note.

Prerequisites

You are familiar with the basics of data destruction and have made the following settings:

  • You have activated Information Lifecycle Management (ILM).

  • You are familiar with the functions for ILM policies and rules and have defined the retention rules for the archiving object.

For more information, see Destruction of Data in HR.

You have run the following archiving objects before running the HRTIM_QUOT archiving object:

  • HRTIM_ABS: Absences (2001) data should be destroyed before the time quota (2006) is destroyed

  • HRTIM_ATT: Attendances (2002) data should be destroyed before the time quota (2007) is destroyed

Procedure

  1. Learn about the characteristics of this archiving object.

    For more information, see Characteristics of HRTIM_QUOT

  2. Define preprocessing variant for the archiving object.

    For more information, see Creating a Preprocessing Variant for HRTIM_QUOT

  3. Define a write variant for the archiving object.

    For more information, see Creating a Write Variant for HRTIM_QUOT

  4. Learn about the enhancements available for this archiving object

    For more information, see Enhancements for HRTIM_QUOT