Perform Archiving (PT/PY/FI-TV)

Use

This step enables you to access Archive Administration . You use it to create an archiving job. The archiving job transfers the data that is assigned to the archiving group in separate archiving objects to an archive file.

To improve performance, you are advised to start the archiving job directly on the database server that contains the data to be archived. Archiving is time-consuming. For this reason, you should perform archiving when system load is very low, such as at the weekend.

During the archiving job, background jobs should not run for Payroll or reporting purposes because they are also very time-consuming.

Prerequisites

  • You have accessed the Archiving Data screen.

  • You have selected the archiving group for which you want to perform archiving.

  • The archiving group has the Released for archiving status.

Procedure

  1. In the Archiving group box, choose Perform .

  1. On the Access Archive Administration Transaction screen, select the archiving object you want to archive first and choose Execute.

Caution Caution

Do not execute the program as a background job.

End of the caution.

You can only choose archiving objects that belong to the current archiving group.

  1. On the Archive Administration: Create Archive Files screen, create a variant.

Proceed for the individual archiving objects as follows:

Archiving object

For more information, see

Time evaluation results PA_TIME

Archiving - Maintaining Variants (PT)

Payroll results PA_CALC

Archiving - Maintaining Variants (PY)

Trips PA_TRAVEL

Archiving - Maintaining Variants (FI-TV)

  1. On the Archive Administration: Create Archive Files screen, enter the start date and spool parameters .

  2. Choose Execute .

  3. If the current archiving group includes several archiving objects, go back to the Access Archive Administration Transaction screen.

  4. Choose the next archiving object, and repeat steps 3 to 6.

Result

During each archiving run, an archive file is created for an archiving object assigned to the archiving group. On the specified start date, the system writes the archive file to the output device that you specified in the spool parameters.

The system then deletes successfully archived data automatically from the database. You do not have to delete the data manually.

Once a job has finished successfully, the system sets the archiving status to Archived for the subtype record of the Archived Objects infotype (0283).

See also:

Archiving Procedure (PT/PY/FI-TV)

Archiving Procedure