Undo HR Preparations for Archiving (PT/PY/FI-TV)

Use

You can undo HR preparations for archiving for all or just some of the personnel numbers that are assigned to the archiving group . Once you have used the undo function, you can cancel the personnel numbers' assignment to an archiving group. You can then trigger retroactive accounting runs.

Prerequisites

  • You have accessed the Archiving Data screen.

  • You have selected the archiving group for which you want to undo the HR preparations for archiving.

  • The archiving group has the Released for HR preparations status.

  • The exit HR preparations for archiving step has not been performed.

Procedure

  1. In the HR preparations for archiving group box, choose Undo .

  2. Determine whether you want to undo HR preparations for archiving for some or all of the personnel numbers, and choose .

  3. If you want to undo HR preparations for archiving for some of the personnel numbers, enter those numbers on the selection screen.

  4. Specify whether a log must be created.

  5. Specify whether the retroactive accounting limits in infotype 0003 Payroll Status must be re-created.

  6. Choose .

Result

If you specified that the retroactive accounting limit in infotype 0003 Payroll Status must be re-created, the earliest personal retroactive accounting limit for the selected personnel numbers is reset to the value that applied before the Perform HR Preparations for Archiving step was performed.

The system makes the following changes for each subtype record of the Archived Objects infotype (0283):

  • The end date is reset to the value that applied before the Perform HR Preparations for Archiving step was performed

  • The retroactive accounting limit is reset to the value that applied before the Perform HR Preparations for Archiving step was performed

  • Each subtype record is assigned the Initialized archiving status

The system deletes the keys of the data records to be archived from the directory especially created for this purpose, and writes them back to the directory for the data. This occurs for each component whose data is archived in this archiving group.

See also:

Archiving Procedure (PT/PY/FI-TV)