Change Archiving Group (PT/PY/FI-TV)

Use

If, during the archiving process, you notice that you cannot use an archiving group as you wanted for archiving, you can change the characteristics of the archiving group . It is also possible that you have mistakenly entered incorrect characteristics of the archiving group, for example the wrong archiving date or country. Depending on the archiving group's status, you can change all or some of its characteristics:

Status of archiving group	Possible changes
Created	All characteristics
Personnel numbers assigned	Archiving date and retroactive accounting limit
In test	Archiving date and retroactive accounting limit
Released for HR preparations	Description
Released for archiving	Description
Archiving complete	Description

Example Example

In the Assign personnel numbers step you notice that a large number of the personnel numbers whose data you want to archive cannot be assigned to the archiving group. This can be the case, for example, if those personnel numbers did not exist in the system before the archiving date that you specified for the archiving group. In that case you can subsequently change the archiving date of the archiving group. You must, however, take note of the country-specific provisions .

End of the example.

Prerequisites

You have accessed the Archiving Data screen.
You have selected the archiving group that you want to change.

Procedure

In the Edit archiving group group box, choose Change .
Enter the required data.

The system displays an overview of the archiving group's characteristics that have been changed.

Confirm your changes.

See also:

Archiving Procedure (PT/PY/FI-TV)