Procedure documentationCreating a Write Variant for HRTIM_REQ

 

The system uses the write program RPT_REQUEST_WRITE to generate an archive file.

To perform an archiving session for the destruction of data, you always need to create a variant (or select an existing variant). For this purpose, you have the following selection criteria and options for process control available:

  • Personnel Number

    You can restrict the selection to the data records that belong to the personnel number entered. Use this parameter primarily in test mode.

  • Select Data Until

    You enter a date until which data records are to be selected. The system selects all data records with a start date that is before or on this date.

  • Country Grouping

    The system selects the data on the personnel numbers that belong to the country grouping entered.

  • Request Type

    You use this field to select request data based on the request type (leave request ABSREQ or clock-in/out correction CORREQ). This field is not mandatory. If this field is left empty, both ABSREQ and CORREQ are taken as the request types.

The following ILM actions are available in this write program:

  • Archiving

    You use this option to remove data from completed business transactions to an archive so as to clear the database.

  • Destruction of Data

    You use this option to delete data that is no longer required and that, according to the rules defined in the Information Retention Manager, may be destroyed from the database and the archive.

Procedure

  1. Start Archive Administration (transaction SARA).

  2. Enter the Archiving Object and choose Write.

  3. Enter a name for the Variant and choose Maintain. The Variants: Screen Assignment dialog box appears.

  4. Define whether the variant is to apply to all selection screens of the program or to individual selection screens. Choose Continue.

  5. Enter the selection criteria and choose Attributes.

  6. Define the variant attributes.

  7. Save the variant.