ILM Information for HRPA_TASK

The following information is relevant for the definition of ILM policies for HRPA_TASK.

ILM Object

You create policies and rules for HRPA_TASK for the related ILM object HRPA_TASK using the Retention Management functions (transaction IRMPOL) of SAP Information Lifecycle Management (ILM).

Object Category and Policy Category

You define policies in the SAP Business Suite object category (OT_FOR_BS) with the Retention Rules policy category (RTP).

Condition Fields and Time Bases

To define retention rules, you can use the following condition fields and time bases (start time for determining the retention period).

Available Condition Fields

Condition Field	Description	Comment
BVMRK	Processing Indicator	Indicator for the processing status: SPACE Task is new. 1 Task is being processed but has not been completed. 2 Task is completed; no further processing is required.
MOLGA	Country Grouping	Country for the personnel number to which the data records to be deleted belong
STAT2	Employment Status	Indicator for an Employee's Employment Status: `0` Employee is not with the company `1` Employee is with the company but the employment status is inactive `2` Retiree `3` Active

You use the condition fields MOLGA, BVMRK, and STAT2 to define country-specific retention rules for data about tasks with a specific processing status. You can also define rules for employees with a specific employment status.

Example Example

All data records of the Monitoring of Tasks infotype (0019) with the status Completed or End of Task (HCM_END_OF_RECORD) that are older than two years are to be destroyed for all active employees with the country grouping DE (MOLGA 01).
All data records of the infotype 0019 that are older than one year are to be destroyed for all employees with the employment status Withdrawn or Left after the employee's leaving date, irrespective of the data record's status.

End of the example.

Available Time Bases

Time Base	Description	Comment
END_OF_MONTH	End of Month
END_OF_YEAR	End of Year
HCM_END_OF_RECORD	End of Data Record
HCM_TERMN_DATE	Leaving Date of Employee	Relevant time base for rules about data for employees who have left (see Note)

Note Note

The time base Leaving Date of Employee is needed for technical reasons so that you can delete the data records with the oldest date as the end date.

These types of data records cannot be selected for data destruction until the employee has left the company. Use the time base Leaving Date of Employee to define a retention rule with which you can delete all of data records for an employee who has left the company after a specified retention period has elapsed.

End of the note.

Example Example

You define the following retention rule: All of the task data has to be deleted for all active employees in Germany six months after after the validity of the data record has ended. The corresponding retention rule in the application ILM Policies and Rules is as follows:

Policy: HRPA_TASK

Country Grouping	Employment Status	Processing Indicator	Minimum Retention Period	Maximum Retention Period	Unit for Retention Period	Time Base
`DE`	`3`	`2`	`6`	`6`	`Month`	`End of Data Record`

End of the example.

More Information

General Principles and Recommendations for Using Rules in IRM