Use

You may sometimes have to reverse a document posting or the clearing of open items, as well as all the postings that were created automatically. Depending on the situation, you choose one of the following functions:

Prerequisites

You can reverse a document if it contains items that were cleared by another document. Otherwise you first have to reset the clearing. Reversal documents themselves can be reversed, but you receive a corresponding warning. A reversed document cannot be reversed again unless the related reversal document itself has been reversed beforehand.

For the creation of the offsetting items for the business partner items of the document to be reversed, you have specified the main and subtransactions in the Implementation Guide for Contract Accounts Receivable and Payable under  Basic Functions Postings and Documents Document Maintain Document Account Assignments Maintain Subtransactions . For each main and subtransaction, you have to specify a combination of main and subtransaction that is to be used for the offsetting item in the reversal document in the case of a reversal.

You have entered default values for the reversal parameters in the Implementation Guide for Contract Accounts Receivable and Payable under  Business Transactions Reversal Define Default Values for Reversals .

Features

Reversing documents

There are two reversal methods. In the classic method, open business partner items are cleared by the reversal and clearing is cancelled by the reversal. The second method is restricted to the creation of offsetting items. In particular, this method is used when the document to be reversed has already been archived and therefore, neither clearing nor clearing reset is possible.

Reversing a document has the following effect:

Reversing payment documents

Reversing a payment document has the following effect:

Before reversing a document, you can use the Cleared Items function to check whether you have entered the correct document number.

If you reverse a payment document that was posted directly without clarification, in a dialog box when posting the reversal, you can decide whether you want to reverse the payment document or transfer to the clarification account. If the clarification case is created for a payment lot that has already been closed, the status changes again to Postprocessing Necessary .

Reversing a clarification or partial clarification document

When you reverse a clarification or partial clarification document for an incoming payment, either a new clarification case for incoming payments is created automatically or the amount to be clarified in an existing case is adjusted.

Special features for documents with cleared items

If you manually reverse a document that contains cleared items, an overview screen with all clearings appears. You cannot execute the reversal unless you reset these clearings. The overview screen displays the date and origin of the clearing documents and whether additional documents were cleared by this clearing. You can display the clearing documents or initiate the clearing reset via function keys. You can carry out the clearing individually online or carry out all clearing in the background. If you carry out clearing online, you can also partially reset clearing and thereby retain the distribution of the clearing amounts to the accounts.

Special features for documents with repetition specifications

If a document contains repetition items, you can reverse a specific repetition specification by specifying the posting date of the repetition specification to be reversed in the Repetition Date field. Alternatively, you can reverse all repetitions that are still open.

Special features when reversing more than one document

You can reverse all documents with the same reference document number or classification key (if this enhancement is active) together as a group. Using a simulation function, you can check whether the documents that were selected using the reference number or classification key can be reversed. A list with the selected documents is displayed. In this list, error messages point to any individual documents that cannot be reversed.

Special features for reversing archived documents

Archived documents usually have business partner items that are cleared (for example, paid invoices), or have cleared business partner items themselves (for example, payments). An exception is documents that contain exclusively general ledger items. Since no data may be changed for an archived document, it is not possible to reset clearing as part of a reversal. Therefore, for archived documents, you have to select another form of reversal. When you reverse archived documents, the system therefore creates new business partner items in the reversal document.

If a document that still contains open business partner items is reversed such that the system creates offsetting postings, account maintenance takes place automatically after the reversal; the open items of the document to be reversed are cleared against the open items of the reversal document.

When you reverse an archived document, you cannot trigger a workflow to confirm the reversal. In this case, event 5502 that is used to trigger a workflow is not processed.

For further restrictions, see the documentation to the Reversal Method field on the initial screen of the reversal transaction.

Activities