Latin America: Archiving Payroll Results (PY)

When payroll results are archived for Latin America, the general information on the archiving date and retroactive accounting limit applies.

Irrespective of the statutory regulations you must observe, you can set the retroactive accounting limit to meet the requirements of your enterprise or collective agreement.

Interval between archiving date and retroactive accounting limit

The interval between the archiving date and the retroactive accounting limit is determined by the following factors:

  • Valuation of averages

Depending on the number of periods that you need for the valuation of averages, you can archive payroll results only up to a certain time. The more averages periods you need, the further in the past you must put the archiving date.

  • Retroactive accounting

Retroactive accounting must be possible for any period in the current year. If you archive payroll results from the current year, retroactive accounting is not possible. The system therefore makes sure that you can only archive payroll results that no longer need to be available for retroactive accounting.

  • Legal provisions

The law requires that there must be at least one calendar year between the retroactive accounting limit and the archiving date. The system takes account of this provision when it calculates the archiving date or retroactive accounting limit.

The System Checks your Entries

When creating an archiving group , you can specify the retroactive accounting limit or the archiving date. The system checks your entries and responds accordingly:

You choose

The system

a retroactive accounting limit in the current year x

asks you to enter an earlier retroactive accounting limit

a retroactive accounting limit in the year x-1 or earlier

calculates the latest possible archiving date that allows

  • the valuation of averages to be carried out correctly

  • the minimum interval of one year to be taken into account

an archiving date from which the system calculates a retroactive accounting limit in the current year x

asks you to enter an earlier archiving date

an archiving date from which the system calculates a retroactive accounting limit in the year x-1 or earlier.

calculates the earliest possible retroactive accounting limit that allows

  • the valuation of averages to be carried out correctly

  • the minimum interval of one year to be taken into account

You can change the system's default retroactive accounting limit to a later date.

You can change the system's default archiving date to an earlier date.

Valuation of averages

You determine the number of periods used for the valuation of averages when you create and change an archiving group on the Country-Specific Parameters for Payroll dialog box. The system suggests the highest number of periods determined in Customizing for the calculation of averages.