Archiving - Maintain Variant (PY)

Use

Each time an archiving run is performed, you must create a variant for Archiving . This variant creates an archive file for the PA_CALC archiving object of the specified archiving group.

On the specified start date, the system writes the archive file to the output device that you specified in the spool parameters. The system then deletes the archived data from the database.

Caution Caution

You must not access the reports for archiving and deleting payroll results directly from the Archive Administration transaction.

You should only archive and delete payroll results in the Archiving Data transaction. Specific preparatory steps are taken to ensure that interdependencies between the Payroll , Time Management , and Travel Management components are taken into account, and to reconcile archiving dates with retroactive accounting limits.

If you require further information, see Archiving Procedure (PT/PY/FI-TV) .

End of the caution.

Prerequisites

You have created an archiving group to which you have assigned personnel numbers , and you have made HR preparations for archiving .
You have accessed Archive Administration by executing the Perform Archiving step.
You have accessed the Archive Administration: Create Archive Files screen.

Procedure

Enter a variant name, and choose Maintain .
If necessary, determine whether you want to use the variant for all selection screens or just for archiving payroll results, and choose Continue .
Choose the required archiving group.

To document the procedure, you can enter a comment or note to characterize the archiving run. For example, you could enter information on the archiving period.

Choose Attributes .
This takes you to the ABAP: Save Variant Attributes screen.
Make the required settings, and save the variant.

You are advised to start the archiving run as an initial test run so that you can identify and solve errors before archiving properly, if necessary. In this case, the system does not create an archive file or delete the table entries.

Specify whether a detailed log must be created for the test run. The system displays statistics even if the Detailed log option has not been selected. The information in this short log includes error messages and the number of archived records.

If you want to use the same variant for the productive archiving run, you must use the job overview to delete the successful test run.

See also:

Creating Archive Files