Periodic Analyses
When using the periodic analyses, you will be notified by the system about the exceptional situations that are defined in the exceptions. The existing dataset is systematically checked for exceptional situations at a frequency that is chosen by you (hourly, weekly, monthly). If an exceptional situation should occur either you or another recipient will be notified via mail or fax or you can initiate a workflow transfer that will eventually trigger a follow-up processing procedure.
There are two types of periodic analyses:
Event-driven
or
System-driven.
In the event-driven periodic analysis the search for exceptional situations can only occur if there is a change in the data due to on an event (purchase order, stock movement, order) in comparison to the last analysis.
In the system-driven periodic analysis the entire selected dataset is checked for exceptional situations.
Only
one
type of periodic analysis can be determined for each exception.
Caution
You can only perform an event-driven or system-driven periodic analysis for an exception or exception group if it was activated for the periodic analysis in the follow-up processing.
To carry out a periodic analysis, you must perform the following steps :
A. Prerequisite: Exception is Active for the Periodic Analysis
You must activate the exception or exception group in the parameters for the follow-up processing for the periodic analysis (see: Determining Follow-Up Processing or Determining Follow-Up Processing for the Exception Group ).
B. Creating an Analysis Area
You must create an area to be analyzed for the exception or exception group. This area to be analyzed is a result of the underlying information structure characteristics. You will store the values for the analysis area in the form of a variant.
You can read about how to proceed in Creating an Analysis Area .
Information about how to change the analysis area is in:
Information about how to display the analysis area is in:
Caution
Please note that only
one
variant can be created for an exception or exception group. You can also only define this variant with the Early Warning System function
Creating
or
changing an analysis area
, and not with the ABAP variant maintenance functions. The same also applies to deleting the variants.
C. Scheduling a Periodic Analysis
You must schedule the periodic analysis, that is, you must determine the start of the background processing. When you schedule a periodic analysis you must determine when the data should be checked for the exceptional situation which is defined in the exception. For example, should the check begin immediately or at the beginning of the month.
This procedure is described in Scheduling the Periodic Analysis .