Determining Follow-Up Processing

You determine the conditions or attributes for producing the exception in the follow-up processing.

In order to get to follow-up processing, select Start of the navigation path Goto Next navigation step Follow-up processing. End of the navigation path

You can combine the following conditions for the exception:

Standard Analyses

You can display the exceptional situations within the framework of a standard analysis or exception analysis.

When carrying out a standard analysis you can specify an exception (see Performing Standard Analyses ). The prerequisite here is that the standard analysis and the exception are based on the same information structure. The exceptional situations can be highlighted in different colors in the standard analyses. This makes it possible to selectively navigate through the standard analysis, since exceptional situations are already shown on a higher aggregation level (for example, exceptional situation on a material level is already shown on a plant level).

The exception analysis ( Exception Analysis ) is basically a standard analysis, that is, you can also carry out all of the standard analysis functions here. The major difference between displaying the exceptional situations in the other standard analyses is, however, that the exception analysis acts like a filter. Only data that refers to the exception is shown. Even in the case of the exception analysis, the exceptional situations are highlighted in different colors.

Proceed as follows:

  1. To activate the exception for the standard or exception analysis, select the field Active for standard analysis.

  2. You can determine a color for each exception in which the exceptional situations that are defined in the exception are shown. If you want to separate exceptional situations from one another by color, then you must create other exceptions and then combine them into an exception group (read Creating an Exception Group ) .

    To determine the color coding of the exception for the list, select the color key in which the exceptional situation should be displayed from the Color in list field. The following possibilities are available:

Color

Key

0

no color

1

green

2

yellow

3

red

Note Note

When performing an exception analysis it is more logical with individual exceptions not to use a color to indicate the exceptional situations. Since it is only the exceptional situation that is shown, the complete list will appear in the color that you select.

On the other hand, if in the standard analyses an individual exception has been indicated without a color, then the exceptional situations will naturally not be visible.

End of the note.

Periodic Analyses

With the periodic analyses, you will be notified by the system about the exception-defined exceptional situations. The existing dataset is systematically checked for exceptional situations at a frequency that is chosen by you (hourly, weekly, monthly). If an exceptional situation should occur, either you or another recipient will be notified via mail or fax or you can initiate a workflow transfer that will eventually trigger a follow-up processing procedure.

There are two ways that a periodic analysis can be performed: event-driven or system-driven. In the event-driven periodic analysis the search for exceptional situations can only occur if there is a change in the data due to on an event (purchase order, stock movement, order) in comparison to the last analysis. In the system-driven periodic analysis the entire selected dataset is checked for exceptional situations.

Proceed as follows:

  1. To activate the exception for a periodic analysis, select the field Active for periodic analysis.

  2. If a periodic analysis was already created for an exception, this field cannot be changed in the change mode. If the exception is no longer active for the periodic analyses, then you must first delete the periodic analysis for the exception.

  3. Determine the conditions for the type of information transfer in the event of an exceptional situation.

  • If you want to transfer to workflow, select the field Transfer to workflow .

Note Note

You can find further information about using Workflow in the Early Warning System in the documentation on SAP Business Workflow in the section Workflow Scenarios in Applications under Logistics Information System: Trigger Workflow from an Exception in the Early Warning System (LO-LIS).

End of the note.

  • If you want to send info by mail, select the field Send mail and specify the name of the recipient in the subsequent field.

Note Note

By using the function Process you can branch from mail into the assigned exception analysis and display the exception situation. Those selection criteria that were specified in the periodic analysis were taken into account (analysis currency, characteristic values).

End of the note.

  • If you want to send a fax, select the field Fax. Specify the country code and the fax or telephone number in the subsequent fields. If you want a specific formula for the page layout, specify the name of the layout in the field, Layout set.

    By using Customer-Exit EXIT_SAPLMCY2_002 (enhancement MYCA0002) you can store texts for the variables in the fax layouts, which can then be read in.

  • Information about an exception situation can be sent not only to one recipient, but to many people that belong to a general distribution list. Items that might be included in a distribution list are fax numbers, telex numbers or Internet addresses.

    In order to notify members of a distribution list about an exception situation, select the field Copy to distribution list and specify the name of the distribution list in the field Distribution list name.

To display the list of distribution list members, position the cursor on the name of the distribution list in the field Distribution list name and select the function Select.

If you want to know what kind of distribution lists are available, specify in the field Distribution list name ‘*’ and pressEnter . A dialog box appears with a general listing of all of the existing distribution lists.

In the Usage field you can indicate whether the periodic analysis is system-driven, event-driven or if it has not yet been created. Consequently, when data is initially created "none" will always be displayed.

Select Start of the navigation path Exception Next navigation step Save Next navigation step to save your entries End of the navigation path .