Function documentationIncoming Electronic Notas Fiscais

 

When your goods are delivered, you must check the validity of the accompanying NF-e before you accept the goods. After you verify that the incoming NF-e is valid, you need to enter the following in the system:

  • Protocol number

  • Random number

  • Check digit

  • Issuing type, if needed

The system supports the following incoming NF-e cases:

  • Logistics Invoice Verification (MM-LIV)

    For a normal NF-e, you receive the printed, authorized NF-e, called a DANFE. Enter the NF-e data as described under Activities below.

    For a contingency NF-e, the authorization is not yet available when the goods arrive. You later check the government system for the protocol number, and enter it as described below. For a contingency NF-e, note also that you must keep the incoming NF-e printed on security paper, as opposed to the DANFE for the normal, non-contingency NF-e, which you do not need to keep.

  • Sales and Distribution (SD) for the return process (sales order type REB)

    In this case, you have issued the NF-e and sent it with the goods. Your customer accepts the goods and posts the NF-e in its system, but later returns the goods. Your customer generates a return NF-e, which is subject to authorization from the tax authorities. You enter the protocol number and random number of the return NF-e in the Nota Fiscal Writer as described below.

Note Note

You can use SAP Nota Fiscal Eletrônica 10.0 (SAP Electronic Invoicing for Brazil) (starting with version 10.0) to automate the processing of incoming NF-e from your business partners – NF-e receipt, signature validation, and authorization check, to invoice creation in the back-end system. You can access this new capability through the NF-e Fiscal Workplace and the NF-e Logistics Workplace. You can find incoming NF-e, including NF-e and NF-e cancellation notices from suppliers, in these workplaces, where you can manually or automatically create and post documents in SAP ERP according to your business process.

For more information about the features of incoming NF-e automation in SAP Nota Fiscal Eletrônica, see Start of the navigation path http://help.sap.com/grcInformation published on SAP site Next navigation step SAP Nota Fiscal Eletrônica Next navigation step Application Help End of the navigation path.

End of the note.

Activities

You compare the protocol number printed on the NF-e with the protocol number/authorization code of the NF-e stored on the authorities’ server.

In the SAP system, enter the NF-e following the standard procedure (see Entering Invoices and Returns). The system automatically sets the document status for the incoming NF-e as 1 (Authorized).

Afterwards enter the protocol number and random number manually in the Nota Fiscal Writer, on the NF-e Data tab, in the corresponding fields (the system automatically derives all other NF-e data from the NF-e posting). Until you complete this step, the NF-e Monitor displays required process step 6, Enter protocol number, for the NF-e, and processing is incomplete.