Send Back a Purchase Order
You can send back a purchase order prior to transmittal to a supplier to remove a purchase order from its workflow for the purpose of additional review, correction of the associated purchase request amount or cost object, or amend some additional items to the purchase request.
When a Send Back action is taken on the PO, the assigned PO number is voided, the original associated request item(s) are made read-only and a new, duplicate purchase request is created with a status of Sent Back to Employee that includes the original items and allocations that were part of the now-retired PO. An indicator is also added to the new purchase request to show it was generated based on a now-invalid purchase request.
Finally, an email notification is generated and sent based on the purchase request email notification settings for the requestor.
To send back a purchase order:
- On the Purchase Orders Pending Transmission page, select the purchase order you want to send back by clicking its check box.
- In the Actions menu, click Send Back.
- In the Send Back Purchase Order window that appears, enter a comment about why you want to send back the purchase order, and then click OK.
