Partner Access Sequence - SAP Documentation

Use

This function is used to define the business partners for whom contract assignments can be created during contract determination.

Integration

The system performs this function automatically during contract assignment creation.

Prerequisites

You have defined the partner access sequences in Customizing that are used by the system to determine contract for business partners that perform an order role. Alternately, you have copied the partner access sequences supplied in the reference clients.

Define	Menu path
Partner access sequence	SAP Media → Advertising Management → Sales → Contract → Contract Determination and Update → Definition and Assignment of Partner Access Sequences for Contract Determination

Once you have defined or copied the partner access sequences, you have assigned a partner access sequence to each sales area.

Features

A partner access sequence consists of an access and the admissible contract sales areas. You can enter the following data to define a partner access sequence:

Data	Use	Example
Accesses (obligatory)	You want to define which business partners, orders and contracts must be assigned in which roles to allow contract assignments to be created during contract determination.	Sequential number that defines the sequence of access. Role that a business partner can perform in the order, such as Advertiser, Sold-to party. Role that a business partner can perform in the contract, such as Contract holder, Beneficiary. Indicator that describes the exclusivity of the partner access sequence. Indicator that combines accesses that have the same value in this field in a cumulation group. This field is only significant if you use accesses with Y or Z exclusivity.
Allowed contract sales areas (optional)	You want to define the sales areas in which contracts can be created to allow contract assignments to be created during contract determination.	Key that describes sales areas in which contracts can be created. If you do not specify a contract sales area, all contract sales areas are admissible.

Data

Use

Example

Accesses (obligatory)

You want to define which business partners, orders and contracts must be assigned in which roles to allow contract assignments to be created during contract determination.

Sequential number that defines the sequence of access.

Role that a business partner can perform in the order, such as Advertiser, Sold-to party.

Role that a business partner can perform in the contract, such as Contract holder, Beneficiary.

Indicator that describes the exclusivity of the partner access sequence.

Indicator that combines accesses that have the same value in this field in a cumulation group. This field is only significant if you use accesses with Y or Z exclusivity.

Allowed contract sales areas (optional)

You want to define the sales areas in which contracts can be created to allow contract assignments to be created during contract determination.

Key that describes sales areas in which contracts can be created.

If you do not specify a contract sales area, all contract sales areas are admissible.

During contract determination, the system determines the admissible partner access sequence. When the partner access sequence is performed, accesses are performed in the sequence of their numbering.

When performing an access, the system determines contracts that fulfill the following requirements:

A business partner is assigned to an order at header, item or billing dataset level in the R1 role. This business partner is also assigned to a contract in the R2 role . The R1 business partner roles describe order roles. R2 business partner roles describe contract roles.

This graphic is explained in the accompanying text.

An access in which the Advertiser is defined in R1 and the contract holder is defined in R2 , determines all contracts in which the advertiser is the contract holder.

An access in which the Advertiser is defined in R1 and the Beneficiary is defined in R2 , determines all contracts in which the advertiser is a beneficiary.

The TO (group subsidiary) contract role is an exception. An access in which this role is specified determines all group contracts with contract holders that are found at a higher level than the order partner in the contract-relevant business partner hierarchy.

Business partner roles that you can specify in a partner access sequence are business partner roles that you have defined in the business partner master data in Customizing: SAP Media → Master Data → Business Partner → Control → Definition of Business Partner Roles.

The contract has been created in a sales area that has been defined as admissible in the partner access sequence. If no admissible sales areas have been defined in the partner access sequence, all sales areas in which contracts can be created are admissible.

Once an access has been performed, the system checks the exclusivity indicator. The exclusivity indicator defines whether the next access is still to be performed once the previous access has been performed.

Partner access sequences V000 to V10

Partner access sequences V000, V001 , V002 and V10 are supplied in the reference clients. In partner access sequences V000, V001 , V002 , and V10 business partners for which contract assignments can be created during contract determination are determined as follows:

Partner access sequence	Determine and create temporary assignments
V000	A billing dataset can be assigned to a contract if the advertiser is a contract holder or beneficiary. The second access is only performed if no contract could be assigned in the first access. This means that a search by beneficiaries is only performed if the advertiser is not a contract holder.
V001	A billing dataset can be assigned to a contract if the advertiser is a contract holder, beneficiary or group subsidiary. The second and third access is only performed if no contract could be assigned in the first or second access. This means that a search by group subsidiaries is only performed if the advertiser is not a contract holder or beneficiary.
V002	A billing dataset can be assigned to a contract if the advertiser is a contract holder, beneficiary or group subsidiary. The second access is only performed if no contract could be assigned in the first access. This means that a search by beneficiaries is only performed if the advertiser is not a contract holder. The third access is only performed if no contract could be assigned in the first two accesses and no contract could be found in the cumulation group for the third access. This means that a search by group subsidiaries is only performed if the advertiser is not a contract holder. It is of no significance whether the advertiser is a beneficiary. The second access has Z exclusivity. If an access has Y or Z exclusivity, the next access is only performed if no contract was found in its cumulation group. If the second access has exclusivity X, searches by group subsidiaries are also performed if the advertiser is a contract holder but none of these contracts could be assigned meaning that the advertiser does not have a suitable contract.
V10	A billing dataset can be assigned to a contract, if the business partner in the order corresponds to the business partner role combination in the contract. The V10 partner access sequence in the SAP Customizing provided performs a check of the advertiser/agency/payer business partner role combinations. You can also define your own business partner role combinations according to the requirements of your media company. Note: Definition of role combinations is restricted to 10 roles. Additional information on the Customizing settings to be made here is available in the documentation for the corresponding IMG activity under: SAP Media → Advertising Management → Sales → Contract → Contract Determination and Update → Definition and Assignment of Partner Access Sequences for Contract Determination During contract editing in the SAP Easy Access menu, you access the business partner processing screen using the Additional BP button under Business Partner . You can record the business partner role combinations required in the role combinations section. These correspond to the access sequence for business partner role combinations that you defined for this sales area. The information on business partners recorded in the order (advertiser, sold-to party and payer for the V10 partner access sequence), is compared with and must match the entries for the role combination in the contract (advertiser, sold-to party and payer for V10) during contract determination. The Assignments button can be used during contract editing to obtain a view of the assignments that conflict with the partner access sequence. These entries are highlighted. Assignments that conflict can occur if a change is made to the order or role combinations in the contract following contract assignment. You can post-edit this manually.