Editing Descriptor Symbols

Use

This procedure describes how you insert or change symbols of type Descriptor in the document template. Descriptor symbols relate to phrase data in phrase management.

Note Note

If you want to insert phrase data for a phrase-enabled characteristic, you need to insert a specification symbol (see Editing Specification or Parameter Symbols and Selection of the Correct Symbol Type).

End of the note.

Prerequisites

See the Prerequisites section under Document Template Layout Editing.

Procedure

  1. Position the cursor at the point in the document template where you want to insert or edit the symbol of type Descriptor.

  2. Select the required symbol in the symbol tree or in the document template.

    There are various search functions available below the symbol tree (see Windows Wordprocessor Integration (WWI)).

    Note Note

    You have to specify whether you want to insert a descriptor symbol in a report template or a cover sheet template because the expansion time set in the standard system is different for each type of document.

    • Symbol key for the report template:

      EHS_L* : Expansion time Report body

    • Symbol key for the cover sheet template:

      EHS_H*: Expansion time Final report

    End of the note.

  3. The selected symbol is displayed on the Descriptor tab page.

    On the Descriptor tab page, check the system entries for the Phrase Library and Phrase Group fields (see WWI Settings) and change the entries if necessary. No entry is needed in the Phrase Group field. The field is intended only to further restrict the search.

  4. You can enter search criteria in the Phrase Text field. Note the following:

    • The search is case sensitive.

    • Generic entries using wildcards (*) are possible, for example, *aid* would yield First Aid: Eye.

  5. Choose the Find pushbutton.

    The phrases found are displayed in the dialog box.

  6. Insert the required phrase by double-clicking it or choose one of the following functions:

    • Insert WWI Object in Template to insert the new symbol

    • Edit WWI Object in Template to change an existing symbol in the report template

Result

The system inserts the symbol for the phrase in the document template. An example of such a symbol is <03EHS_L_TEXT(CED-01.00000030>. This symbol is made up as follows:

Part of Symbol

Explanation

<03

Symboltyp03 (symbol type Descriptor)

<03EHS_L_TEXT

Key for the symbol name (controls whether the output is to be as text, code, or phrase, and the expansion time)

<03EHS_L_TEXT(CED

Phrase library that contains the phrase

<03EHS_L_TEXT(CED-01.00000030)>

Phrase key

Note Note

If the phrase is not found in the required language when the report is generated, the entry is output as follows:

**phrase library-phrase key**

End of the note.