Search and Data Output in the Specification Information System

Purpose

See Specification Information System .

Prerequisites

  • In Customizing for Basic Data and Tools , you have edited the Specification Information System section.

  • You have authorization to display specification data.

    Note Note

    The usage check is carried out for the active usages of a data record for a value assignment. If there is no active usage for a data record, the system checks if the user has general authorization.

    End of the note.

  • If you want to use different output variants, you need display authorization for the display variant group EMPTY.

Process Flow

  1. You access the specification information system via the specification workbench . Here you have the same search options as in specification management (see Specification Search ).

  2. The results of the search are displayed in the hit list and can be fine-tuned from here.

  3. In the specification workbench you can display the data for a selected specification. For example, you can display individual properties with all additional information directly in the property tree. To display the data for several properties and other specification data such as identifiers, select an output variant and start the output . The standard system contains the following output variants for the output of substance data, that is for the output of data for specifications of the specification category Substance :

    Output Variant

    Output

    Procedure

    SUB_OUTPUT

    Selected header data and properties are output in the SAP system, with Microsoft Excel, or in a browser in HTML format.

    Displaying Specification Data

    COMPONENT

    The data of selected value assignment types of the category Composition or Listing is displayed as simple compositions, composition trees, or ingredient lists in the SAP system.

    Displaying Compositions and Ingredients

    EXCEL

    The data of selected value assignment types of the category Property , Composition , or Listing is displayed as an Excel table.

    Displaying Properties

    EXCEL-LAB

    The data of value assignment types that refer to labeling is displayed as an Excel table.

    Displaying Properties

    EXCEL-REG

    The data of the value assignment type Notification Status is displayed as an Excel table.

    Displaying Properties

    SUBLIST

    The assignment of selected specifications to regulatory lists is displayed as a list in the SAP system.

    Displaying Assignments to Regulatory Lists

    VALUATION

    The data of selected value assignment types of the category Property , Composition , or Listing is displayed as a list in the SAP system.

    Displaying Properties

    Recommendation Recommendation

    We recommend you use the output variant SUB_OUTPUT for the following reasons:

    End of the recommendation.

    • You can output all specification data with this output variant, that is all header data and value assignment data.

    • This output variant contains a user-friendly output layoutwith which you can stipulate which data is output and how it is arranged and displayed (in the SAP system, with Microsoft Excel, or in HTML format in a browser). You can therefore easily adapt the output to suit your requirements.

      Note Note

      In the SAP component Recipe Management more output variants are supplied for the specification category Substance and other specification categories.

      End of the note.

      All output variants are implemented as user exits so that you can define additional output variants of your own under Manage User Exits in Customizing for Basic Data and Tools . The output variants contained in the standard system and all other output variants defined in Customizing are listed in the group overview of output variants in the EMPTY group.

      Except for the output variant to display regulatory list assignments (SUBLIST), you can use all output variants to display value assignment type data. You can assign value assignment types as the default setting in Customizing for the output variants COMPONENT, EXCEL, EXCEL-LAB, EXCEL-REG, and VALUATION. You can use all the output variants defined in Customizing as copy templates to create your own output variants in which, for example, you can set other value assignment types for output. To do so, you can copy and edit output variants in the group overview of output variants. In the group overview, you can also move the new output variants between the different groups, delete them, and edit the header data of the output variants. You can use the new output variants for output at any time just like the ones created in Customizing.

      For more information, see Specify Parameters in the Implementation Guide (IMG) for Basic Data and Tools .