Managing Rooms as the Room Administrator

Use

You can display rooms in which you are the administrator in an overview and manage them with special functions.

A room administrator is generally a project lead or team lead who manages his or her own rooms for his or her projects or teams in a cross-room form.

Prerequisites

• Your user is assigned to the portal role that gives you permission to create and manage rooms.
• You are assigned the room administration role in at least one room.

Procedure

1. In the portal, choose Collaboration → My Rooms: Administrator.
2. Display the room list by selecting entries using the following criteria:

   (To start building the list, choose Filter:)

   • Name (with wildcards), for example, C*, *team*
   • Category
   • Template

   The list contains the following information for each room (columns): Name (of the room), room type, locked (icon or blank), hidden (icon or blank), creation date (date and time of room creation).

3. Select one or more rooms for administration and choose one or more of the following activities:
   • Locking or unlocking rooms

     You can lock the room for users or unlock it. In the room directory, locked rooms are flagged as locked and members cannot enter them. Functions like the member registration are not active.

   • Hiding or showing rooms

     You can hide rooms so that they do not appear in the room directory (for example, to delete them after a certain period of time) and show them again if necessary.

   • Changing the owner

     You can specify a new owner for one or more rooms. The room remains in your room list even after you have assigned a new owner and is only hidden the next time that you filter the list.

   • Deleting

     You can delete rooms that are no longer required. To establish, whether a room is used, you can enter the room and run a usage analysis or hide the room for a while before deleting it.