Evaluation of Logged Data

Use

You can use the evaluation transaction S_AUT10 to search for data that was changed in the system on the basis of certain criteria (such as "changed within a certain period" or "changed by a certain user"). The data found on the basis of this criteria is sorted by table logs and change documents, and displayed in the form of a list. This allows you to trace the change history of certain data, and therefore perform a GxP-compliant evaluation of the data in the system.

You can invoke the evaluation function from the SAP Easy Access menu under Start of the navigation path Cross-Application Components Next navigation step Change Management Audit Trail (Logging) Evaluation Audit Trail (Logging) End of the navigation path .

Prerequisites

To search change documents, the corresponding transactions must be active and linked with the change document creation function.
Logging must be activated for the table fields containing changed data.
To display the data determined, you must have the authorization in authorization object S_AUT_TCD for the transactions in which changes were made, If you do not, the system cannot display the full results.

Note

Also remember in this connection that a transaction may have switched within an application (for example, transactions SM30 and SM34 are invoked in many Customizing transactions).
A key prerequisite for good system performance in the evaluation of table and long text logs is the correct indexing of database tables. We recommend creating one or more indexes for the table DBTABLOG. The existence and layout of such indexes depends considerably upon the criteria you use when running evaluations with transaction S_AUT10. See also: Note 531923

Features

There are two modes for performing an evaluation: Standard mode and enhancement mode. When the transaction is started, the Standard Mode is invoked first.

In both modes, you first enter the selection conditions that you want the system to use to search for changed data. Selection conditions include:

Date and time of the change
Person who changed the data
Transaction code used to make the change

Once you start the search function, the system finds all the data that meets the selection conditions, and displays this information in the form of a list. See also: Display Evaluation Results

By double-clicking on a list entry, you can invoke detailed information on it such as the following:

Exact time of change
Changed data value
Name of the user who made the change

Carry Out Evaluation in Standard Mode

You do not require much technical knowledge to enter selection conditions in standard mode. However, evaluation takes longer in this mode because you do not enter many selection conditions, and the system therefore searches a larger dataset. See also: Enter Selection Conditions

Carry Out Evaluation in Enhancement Mode

In enhancement mode, not only do you have the selection conditions available in standard mode, but also a whole series of other selection conditions that you can use to define the search for changed data. This can reduce the evaluation time considerably. However, to be able to enter these additional selection conditions in a meaningful way you need deeper technical knowledge of processes and interrelationships in the logging functions of the SAP system. In enhancement mode, the following tab pages are offered for the entry of selection conditions:

Table and Change Logs
Change Logs
Table Logs
Long Text Logs