Link to Files in Diagrams

From a diagram or from diagram elements, learn how to link to online documents, files in your document management system, or files in your network.

There are two ways of linking documents to diagrams:

  • To access documents from different elements or diagrams, link them to dictionary entries.

  • To make the document accessible only from one diagram, use a custom attribute.

Use Dictionary Entries to Link Documents

We recommend creating dictionary entries to link documents to elements. You can reuse dictionary entries throughout your process landscape.

To link a document to a dictionary entry, follow these steps:

  1. From the explorer, open the dictionary.

  2. Add a new dictionary entry or edit an available entry:

    • To create a new entry, choose (New).

    • To open an existing entry, select the entry and choose (Edit).

  3. In Relevant documents, add the link.

Use a custom attribute to link documents

Custom attributes are defined by your workspace administrator. The name for the custom attribute used for linking documents is specific to your workspace.

You have several options for adding a file to a diagram:

  • Upload a file to the SAP Signavio file storage.

  • Link to a file in the SAP Signavio file storage.

  • Link to files in your document management system, in your network, or to online documents.

To add a link to a document to your diagram, follow these steps:

  1. Select the diagram element to which you want to add a linked document. If you don't select an element, the link is added to the diagram.

  2. Open the attribute panel.

  3. In the section Custom Attributes, select the custom attribute used for linking documents in your workspace.

  4. Choose the (more options) icon.

  5. Choose Add a new document.

  6. Select one of the options:

    • To upload a file, enable Upload a new picture and select the file.

    • To link to a file in the SAP Signavio file storage, enable Choose a picture from your file storage and select the file.

    • To link to a file in your document management system or in your network, enable Link a file/picture on a web resource or network storage and add the URL.

  7. To save, choose Add.