Saving of Report Shipping Orders

Use

This function transfers the data in a report shipping order to the shipping history, depending on the shipping reason.

Note Note

In the standard system, print requests, acknowledgements of receipt, and cover sheets are not saved, but are deleted by the user exit EHS_SAVE.

End of the note.

The shipping history is used to:

  • Prove that a specific report has already been sent to a recipient

  • Provide the data required for subsequent shipping and the check method

The function module is created as a user exit so that you can define your own function modules for saving.

Prerequisites

  • The report shipping order has the status Completed (CO) (see Report Shipping Status Network ).

  • Defining the save format

    In Customizing for Product Safety under Specify Communication you have defined the format in which the ready-to-ship report is to be saved depending on the communication type. A suitable application must be installed for you to be able to display the saved report.

  • Assigning the communication type for the shipping reason

    In Customizing for Product Safety under Assign Communication Types , you have defined the priority of the permitted communication types depending on the shipping reason. In the IMG activity Assign Shipping Objects , you have assigned at least one shipping object to each communication type.

  • Assigning the communication type to the report recipient

    You have defined the permitted communication types and a default communication type for all report recipients. For more information about selecting the communication type, see Order Package Shipping .

  • Defining the shipping method

    In Customizing for Basic Data and Tools under Manage User Exits, you can find the user exit EHS_SAVE of user exit category SRE_DIST.

  • Assigning the shipping method

    In Customizing for Product Safety under Assign Names for User Exits , the user exit EHS_SAVE is assigned to the exit category SAVE for the corresponding shipping reasons. The exit category SAVE defines the point in the program at which the user exit is called.

  • Defining the environment parameter

    In Customizing for Basic Data and Tools under Specify Environment Parameters , you use the environment parameter SRE_DS_SAVE to define the number of days after which a report shipping order is saved.

Features

You can reset the status of a report shipping order with or without a final report indicator to Historical .

  • With final report indicator

    If you set the final report indicator depending on the shipping reason in the IMG activity Specify Shipping Reasons , the ready-to-ship report is saved in Document Management . The parameter values are therefore no longer required, so they are deleted. If, however, you still want to save parameter values, enter these parameters in the IMG activity Specify Parameter Values to Be Saved depending on the shipping reason.

    You can call the whole report and the list of special parameters in the hit list of report shipping orders. Reports in commonly used formats such as *.DOC and *.RTF are displayed in Microsoft Word. For special formats (such as PostScript) for which your PC does not have an application, your workstation must have the WWI installation for an information system/labeling workstation. In this case the report and parameters are re-merged.

    Note Note

    To display the report, choose Start of the navigation path Goto Next navigation step Final Report Display End of the navigation path .

    To display the special parameter values, choose Start of the navigation path Goto Next navigation step Parameter Values End of the navigation path .

    End of the note.

  • Without final report indicator

    If you have not set the final report indicator, the final generated report is deleted. All parameter values used on the report are saved. The additional parameters specified in the IMG activity Specify Parameter Values to Be Saved depending on the shipping reason are also saved.

    When you call the display of the ready-to-ship report in the hit list of report shipping orders, the SAP system generates the report using the saved parameter values. For this to be possible, your workstation must have the WWI installation for an information system/labeling workstation.

    You can also call the list of parameter values from the hit list.

    Note Note

    On the other hand, if you choose Start of the navigation path Goto Next navigation step Document End of the navigation path in the report information system , the report is generated with the parameter values that are currently valid.

    End of the note.

Independent of whether you have set the final report indicator and specified parameter values to be saved, the keys for the objects for which a report was shipped are never deleted unless you delete the whole report shipping order.

For reports that were shipped for a specification or material, the object keys can be found in the report shipping header. For reports without a specification or material reference (for example, accident reports), the object keys can be displayed from the report shipping order hit list under Start of the navigation path Goto Next navigation step Parameter Values End of the navigation path .