Procedure documentationCreating a Preprocessing Variant for HRPA_EXORG

 

The system uses the preprocessing program RP_PA_EXTRNLORGANISATION_PRE to select the external organization data to be destroyed.

To run preprocessing for the destruction of data, you always need to create a variant (or select an existing variant). For this purpose, you have the following selection criteria and options for process control available:

  • Personnel Number

    You can restrict the selection to the data records that belong to the personnel number entered. Use this parameter primarily in test mode.

  • Description

    You enter a long text that you use to identify a run of this preprocessing program. On the selection screen of the related write program you can use this description to choose the ID of this preprocessing run from the input help.

  • Destroy Until

    You enter a key date until which data records are to be selected. This date is for preselection purposes only, to restrict the number of selected data records. The date until which data can actually be destroyed is determined by the preprocessing program.

  • Country Grouping

    The system selects the data on the personnel numbers that belong to the country grouping entered.

  • Test Run

    If you select this checkbox, the preprocessing program is run in test mode. No ID is generated for preprocessing.

    If you do not select the checkbox, the preprocessing program is run in production mode and a preprocessing ID is generated.

  • Detailed Log

    If you select this checkbox, a detailed log is generated. Only use this option to perform an error analysis in test mode. Since the log is very detailed you must not use it in production mode.

  • External Organization

    You can restrict the selection to the data records that belong to a specific type of external organization such as Charity Organization or Trust Fund. You select the corresponding archiving subobject (subtype of the External Organization infotype (0219)).

Procedure

  1. Start Archive Administration (transaction SARA).

  2. Enter the Archiving Object and choose Preprocessing.

  3. Enter a name for the Variant and choose Maintain. The Variants: Screen Assignment dialog box appears.

  4. Define whether variant is to be applied to all selection screens of the program or to individual selection screens. Choose Continue.

  5. Enter the selection criteria and choose Attributes.

  6. Define the variant attributes.

  7. Save the variant.