Procedure documentationArchiving and Destroying Data about Companies Using HRLSO_U

 

You can use the archiving object HR: Company (HRLSO_U) to archive or destroy data about companies (object type U) in SAP Learning Solution.

In SAP Learning Solution, a company is an external organization that does not belong to the customer master and can occur in Training Management in the role of a training provider and a participant.

The archiving object HRLSO_U supports the SAP NetWeaver Information Lifecycle Management (ILM) function for the destruction of data. In ILM, you specify the rules for retaining companies.

In the write program, you can select ILM actions Archiving and Data Destruction.

  • When running the write program of the archiving object for data destruction, the system performs checks to evaluate these rules and determines which of the selected data can be archived. The data is temporarily written to an archive file. After the write phase, the associated delete program deletes the data from the database and the archive.

  • When running the write program of the archiving object for archiving, the system performs checks to evaluate these rules and determines which of the selected data can be archived. The program writes this data to an archive file. After this has been written, the associated delete program deletes the data from the database. The data remains in the archive file until its subsequent destruction. You can use a read program to access the archived data.

The archiving object archives or destroys data from the following relevant tables for companies

  • Performance Management tables for appraisal documents (HRHAP*) and for the index of tables HRHAP* (PLOGI),

  • Tables for infotype structures (HRP*) and HRP5043

  • Database tables for the additional data for infotypes (HRPAD*) and other additional tables for SAPoffice (S*)

Prerequisites

You have a valid license for Information Lifecycle Management (ILM) and have activated the business function ILM (Information Lifecycle Management) in the Switch Framework (transaction SWF5).

Procedure

  1. Familiarize yourself with the features of this archiving object.

    To display the tables from which data is archived deleted for this archiving object, in archive administration (transaction SARA), choose DB Tables. The system displays all relevant tables for external persons.

  2. Familiarize yourself with the characteristics of this archiving object.

    For more information, see Characteristics of HRLSO_U

  3. Familiarize yourself with the checks that are performed for this archiving object.

    For more information, see Checks of HRLSO_U

  4. Create a variant for the preprocessing program of this archiving object.

    For more information, see: Creating a Preprocessing Variant for HRLSO_U

  5. Familiarize yourself with the dependencies between this archiving object and other components.

    For more information, see Dependencies of HRLSO_U

  6. Familiarize yourself with the dependencies between this archiving object and other components.

    For more information, see Characteristics of HRLSO_U

  7. Ensure that you have the authorizations required for this archiving object.

    For more information, see Authorizations for HRLSO_U