Other Countries (PY)

The system cannot take into account special country-specific conditions for any other countries. The SAP settings regarding the archiving date and the retroactive accounting limit are a recommendation. Check whether legal or other conditions exist in your county, which might affect the archiving of payroll data. You may have to select a retroactive accounting limit or an archiving date that is further in the past than the one in the standard.

Interval between archiving date and retroactive accounting limit

The interval between the archiving date and the retroactive accounting limit is determined by the following factors:

  • Retroactive accounting

The system provides for retroactive accounting in the current calendar year and in the two calendar years preceding the current one. It ensures that when archiving, you select a retroactive accounting limit that meets these conditions. If, for example, you want to archive payroll results on 4 March 2000, the latest retroactive accounting limit you can select is 1 January 1998.

  • Reports

In addition, the system assumes that the payroll results from two whole calendar years before the retroactive accounting limit must be available for reports. It therefore makes sure that you can only archive payroll results that no longer need to be available for such reports. If, for example, you select 1 January 1998 as the retroactive accounting limit, you can only archive your payroll results up to 31 December 1995.

Note Note

For reports, the system requires the payroll results from two full calendar years. If the retroactive accounting limit lies at the end of a year, for example on 1 December 2000, the interval between the archiving date and the retroactive accounting limit is therefore nearly three calendar years. The payroll results from the years 1998 and 1999, and in addition the payroll results from the eleven months of the year 2000 up to the retroactive accounting limit, must be available in the system.

End of the note.

The System Checks your Entries

When creating an archiving group , you can specify the retroactive accounting limit or the archiving date. The system checks your entries and responds accordingly:

You choose

The system

a retroactive accounting limit in the current year x, in the year x-1 or in the year x-2

asks you to enter an earlier retroactive accounting limit

a retroactive accounting limit in the year x-3 or earlier

calculates the latest possible archiving date that allows the conditions for reports to be met

an archiving date from which the system calculates a retroactive accounting limit in the current year x, in the year x-1 or in the year x-2.

asks you to enter an earlier archiving date

an archiving date from which the system calculates a retroactive accounting limit in the year x-3 or earlier.

calculates the earliest possible retroactive accounting limit that allows the conditions for reports to be met

You can change the system's default retroactive accounting limit to a later date.

You can change the system's default archiving date to an earlier date.