Procedure documentationArchiving Time Evaluation Results Using PA_TIME (PT)

 

You can use the archiving object PA_TIME to archive or destroy time evaluation results from Time Management (PT). The archiving object archives or destroys data that is contained in the database table PCL2 in the cluster B2. All cluster types are supported.

The archiving object PA_TIME supports the Information Lifecycle Management (ILM) functions for archiving and the destruction of data. If you use the ILM functions, you define rules for retaining time evaluation results. When running the write program of the archiving object, the system performs archivability checks to evaluate these rules and determines which of the selected data can be archived or destroyed. When destroying data, the data is temporarily written to an archive file. After the write phase, the associated delete program deletes the data from the database and the archive.

Prerequisites

Using ILM Functions

If you want to use the ILM functions, the following prerequisites must be met:

  • You have a valid license for SAP NetWeaver Information Lifecycle Management.

  • In the Switch Framework (transaction SWF5), you have activated the business function ILM (Information Lifecycle Management).

  • You have used the Information Retention Manager (IRM) to specify rules, based on the country grouping, for retaining the time evaluation results.

    For more information, see Destruction of Data.

Additional Prerequisites

Regardless of whether you use the ILM functions, the following prerequisites must be met:

  • To archive time evaluation results, you first need to create an archiving group in the transaction Archiving Payroll Data (PU22) and make specific preparations. In the transaction Archive Administration (SARA), you can then write the time evaluation results to an archive file and delete them.

    The preparations are necessary so that you do not delete time evaluation results that are still required for payroll or for evaluations due to country-specific regulations. The transaction Archiving Payroll Data performs all necessary checks for the archiving object PA_TIME.

    For more information, see Archiving of Payroll Data (PT/PY/FI-TV).

  • If you implement the components Time Management and Payroll together, you need to align the archiving date and the retroactive accounting limit of each integrated component. The alignment does not depend on whether the relevant archiving objects are assigned to one or more archiving groups. The system supports you with specifying the data when you create an archiving group.

    For more information, see Archiving Date (PT/PY/FI-TV) and Retroactive Accounting Limit (PT/PY/FI-TV).

Procedure

  1. Familiarize yourself with the features of this archiving object.

    To display the tables from which data is deleted for this archiving object, in archive administration (transaction SARA), choose DB Tables.

  2. Familiarize yourself with the archiving periods.

    For more information, see Archiving Periods and Criteria (PT).

  3. Familiarize yourself with the available enhancements for this archiving object.

    For more information, see Enhancements for Archiving Object PA_TIME (PT).

  4. Ensure that you have the authorizations required for this archiving object.

    For more information, see Authorizations for Archiving Object PA_TIME (PT).

  5. Create a write variant for the archiving object.

    For more information, see Archiving - Maintaining Variants (PT).

  6. Make the settings for deletion.

    The standard SAP system is set up such that the delete program is called automatically after archiving. We recommend that you do not change this setting.

  7. Display archived time evaluation results as required.

    For more information, see Display Archived Time Evaluation Results (PT).

    Note Note

    You can no longer display destroyed time evaluation results.

    End of the note.