Our 77 integration scenarios enable the integration of on-premise, cloud-based, and third-party solutions with SAP Business ByDesign. Our integration technology makes low-cost, efficient and reliable integration easy. We offer the following types of integration:
Integration Enablers and Open APIs
With our Integration Enablers you can build connectivity quickly. Our Open APIs are standards-based Web Services. Other integration enablers may be file uploads or downloads. Customers or partners just need to do the last mile implementation.
Prepackaged Integrations
This is integration content that we deliver ready-to use. A key user just needs to activate the scenarios. This kind of integration scenarios is also known as iFlows.
At the end of the fiscal year, balance confirmations are sent to your customers and supplier for confirmation. This document can be directly sent out of the SAP Business ByDesign via e-mail.
The cash manager can upload information received from the company's bank in the form of bank payment advices. Based on the information received from the bank, the cash manager can enter the advice with or without a posting to accounting.
You can enter bill of exchange cashings that you receive from your bank. You receive a cashing notification from the bank in either electronic or paper form, which informs the you about the approaching due date for bill of exchange payables.
The process for Bills of Exchange is available in the solution. Each bill of exchange received from a customer must be assigned to a deposit. If you have assigned the appropriate bill of exchange to the deposit, it can be released and issued. You then send the bill of exchange deposits in file format to the bank for the amount to be credited.
To integrate SAP Business ByDesign with your local telephony systems you can use the SAP Collaboration Window. Collaboration Window provides technical infrastructure for client-side Telephony Integration, task alerts on desktop, enterprise search, services to integate with third-party collaboration tools with SAP Business ByDesign and process integrated automatic printing
The solution provides the capability to extract the financial results of legal entities according to the legislation in an auditable electronic format.
Your customer received invoices for goods and services but did not pay the invoice amount. With a dunning letter you remind your customer the payment of the liability. This dunning letter can be directly sent out of the SAP Business ByDesign via e-mail communication to the business partner.
With the Electronic Bank Statement function in SAP Business ByDesign you can automate the process of posting incoming and outgoing payment items to the system for the purpose of cash allocation and reconciliation, as well as updating the cash position.
Currently reporting relevant data for receivables and payables are created in SAP Business ByDesign according to the legal requirements for five EU countries (Austria, Denmark, France, Germany, Netherlands).
Tax authorities in the European Union require the reporting of the EC Sales List. Some countries require an electronic upload of a file (for example, Germany requires the "Elster" process - www.elster.de).
In some countries companies are required by law to submit their financial data in electronic form to public authorities. The format used for submission of the data varies per country and depends on the specific regulations and guidelines of the public authorities.
A scenario is available to export remittance advices for payments to your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.
A scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system.
Microsoft Outlook® Integration (Groupware) allows synchronization of contacts, e-mails, appoitments and tasks between Microsoft Outlook and SAP Business ByDesign and also associates them with accounts and business documents
SAP Business ByDesign Data Sources can be connected to a SAP Business Warehouse via an Operational Data Provider (ODP) connector. SAP Business Warehouse can pull analytical data from SAP Business ByDesign
The solution provides configuration options to send several business documents to your business partners via multiple output channels such as e-mail, fax and printer
Customer incident management by partners enables the partners to offer integrated support to their customers. It allows key users at customer end to directly send the reported incidents to partners and receive solution quickly.
File input & output integration enables you as an administrator to create and schedule mass data runs to upload files from your third-party systems as well as download the data
Microsoft Excel (MS Excel) Integration provides seamless integration of MS Excel and SAP Business ByDesign to create, update and export business data and analyze report data.
OData services for Business Objects are designed for UI-driven access to SAP Business ByDesign business objects such as mobile apps or freestyle UIs using SAP Business ByDesign as backend.
During the creation of an invoice within a US company, SAP Business ByDesign determines the relevant location information for tax calculation (Address Data as postal code and city) and calls with this information a service at the provider Avalara, Inc..
The solution offers the capability to post manual VAT entries. A Microsoft Excel® upload is available ensuring that these types of postings can be entered in the Microsoft Excel® template for upload into the system.
This Microsoft Excel upload allows the integration of external applications to SAP Business ByDesign. You sometimes have legacy systems for different applications in place which you want to integrate by posting journal entry vouchers to SAP Business ByDesign.
This Web service allows integration of other applications into the solution SAP Business ByDesign. You sometimes have legacy systems for different applications in place producing journal entries.
This Web service allows the integration of a material management system into the solution SAP Business ByDesign. The results of the external system can be transmitted to postings for general ledger accounts and the respective cost assignments such as cost center, profit center, and free cost objects.
You can create and view financial plans for financial key figures. A financial plan refers to a specific company or companies, fiscal year, and set of books.
The capability to post documents in foreign currency is available in the solution. The amount in foreign currency is converted to company currency on the basis of an existing exchange rate.
During the creation of an invoice within a US company, SAP Business ByDesign determines the relevant location information for tax calculation (Address Data as postal code and city) and calls with this information a service at the provider Vertex, Inc..
The solution provides a file download from SAP Business ByDesign which transfers the payroll related employee information to a payroll system for payroll processing.
API to enable external time recording systems to upload clock-in and clock-out times in SAP Business ByDesign & retrieve time account balance from SAP Business ByDesign
The solution offers a complete, predefined integration scenario for SAP Business ByDesign integrating with SuccessFactors Employee Central Payroll, SuccessFactors Employee Central.
API to retrieve shipping address & details, product details from SAP Business ByDesign; update tracking information, delivery date and shipping labels in SAP Business ByDesign
API to integrate with an external warehouse management system. The scenario supports outbound, inbound, and inventory change processes that are physically carried out by the warehouse provider.
The Business Partner Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit business partners.
The Product Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit materials, service products, and entitlements.
Payment management processes in Financials require the availability of a bank directory. An upload capability from the legacy system during the migration path or a regular upload from an external provider is available in SAP Business ByDesign.
API to integrate with suppliers for purchase order processing i.e. send purchase order, receive purchase order confirmation, receive goods and service acknowledgement and receive supplier invoices
API to integrate with suppliers for purchase order processing i.e. send purchase order, receive purchase order confirmation, receive advance shipping notification and receive supplier invoice
API to integrate with customers for sales order processing i.e. receive sales order, send sales order confirmation, send delivery information and invoices to customers
This API allows an external service performing and charging system to query contract data and confirm service execution with reference to a contract in SAP Business ByDesign
Web Shop Integration API (application programming interface) enables you to integrate your Web Shop with SAP Business ByDesign. Using the API, your web shop can create and update customer deails, create sales orders, get real-time pricing and handle payments
A repair center which is a subsidiary of a large enterprise provides repair services as a supplier for another subsidiary, which has a service desk for its customers. Both the repair center and Service Desk use SAP Business ByDesign
SAP Business ByDesign provides master data integration of materials, accounts and contacts with SAP ERP to enable intercompany transactions between subsidiaries and headquarters
A subsidiary running SAP Business ByDesign sells products to its customers and the order fulfillment is done by the headquarter running SAP ERP. The corresponding process between the two entities is integrated.
A subsidiary running SAP Business ByDesign procures materials from its headquarter running SAP ERP. The corresponding procure-to-pay process between the two entities is integrated.
Business Collaboration
Balance Confirmation / Account Statement - E-Mail Communication
Scenario At the end of the fiscal year, balance confirmations are sent to your customers and suppliers for confirmation. This document can be sent directly from SAP Business ByDesign via e-mail.
Business Value Eliminates the need to create paper-based documents and send them to your business partners. This function accelerates and simplifies the closing activities.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The cash manager can upload information received from the company' s bank in the form of bank payment advices (debit and credit memos). Based on the information received from the bank, the cash manager can upload the advice with or without a posting to accounting. SAP supports a number of national and international file formats (for example, ISR Payments format V11 and pain.002. Status Report in Switzerland or CREMUL in Austria) for bank payment advices.
Business Value This integration scenario improves the cash position and liquidity forecast information and the KPI reporting.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario The cash manager receives information from the company's bank in the form of electronic bank payment advices. This preview information concerns payment transactions which are not part of the bank statement. This information can be uploaded to the SAP Business ByDesign system by using an A2X service.
Business Value This integration scenario improves the cash position and liquidity forecast information and the KPI reporting. With this payment information the clearing of open items can always be up-to-date. Bank advices allow an early clearing of payments initiated by business partners.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario You can enter bill of exchange cashings that you receive from your bank. You receive a cashing notification from the bank in either electronic or paper form, which informs the you about the approaching due date for bill of exchange payables. The payment will be made unless you tell the bank otherwise. The customer can then approve or reject each bill of exchange and send this information via file back to the bank. This scenario applies for the countries FR, ES and IT.
Business Value SAP Business ByDesign automates the process of bills of exchange, reduces manual work and ensures an efficient collaboration with banks.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario The process for Bills of Exchange is available in the solution. Each bill of exchange received from a customer must be assigned to a deposit. If you have assigned the appropriate bill of exchange to the deposit, it can be released and issued. You then send the bill of exchange deposits in file format to the bank for the amount to be credited. Your bank statement shows you that the payment has been received. This applies for IT, FR and ES.
Business Value SAP Business ByDesign automates the process of bills of exchange, reduces manual work and ensures an efficient collaboration with banks.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario SAP Business ByDesign provides Collaboration Window, an active component on the end user’s desktop that provides real time people collaboration by providing the technical infrastructure for client-side Telephony Integration, business context information relevant to a business partner, information on missed alerts, task alerts on desktop, enterprise search, services to integrate with third-party collaboration tools with SAP Business ByDesign and process-integrated automatic printing.
In addition to the prepackaged integration with SAP BCM, Collaboration Window also offers API for external software to integrate with it. The Collaboration API is based on Microsoft .Net® and is designed to support the integration of the Collaboration Window with communication products. Collaboration Window Add-ons could be to be built by partners consuming SAP Collaboration APIs and integrate with 3rd Party
Example Usecase: The Service desk employee receives a call from the customer. She needs comprehensive information about the customer during a call. The Collaboration Window provides a desktop alert with the caller information even before the service desk employee attends the call. The business contextual information of the caller (business partner) is retrieved from SAP Business ByDesign and displayed in the Collaboration Window. The Service desk employee views the past interaction with this customer, and the relevant business documents are viewed by launching the SAP Business ByDesign UI. During the call, she creates a follow-up service request for this customer. The call is stored in the SAP Business ByDesign system as an Activity for the customer. The Service desk employee also allows to create additional note for this customer interaction.
Business Value a) Collaboration at your fingertips: With seamless integration of People Collaboration, direct access to most frequently used tools, such as e-Mail and telephony applications is provided b) Can be used in customer care centers as single point to access to SAP Business ByDesign, retrieve customer specific data and to place any type of service enquiries c) Collaboration Window supports an automatic upload service for scanned invoices. Most invoice documents are still received via fax or mail. Those paper documents create a lot of effort when manually uploaded to the SAP Business ByDesign system. d) Supports the process-integrated printing concept of SAP Business ByDesign and enables automatic printing of business documents to a local printer.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario The solution provides the capability to extract the financial results of legal entities according to the legislation in an auditable electronic format. The exposed data usually consists of a format as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. All existing reports can be extracted as well. It generates data in an AIS format (SAP Audit Information System). Data can be uploaded to other applications. The solution covers the following use case: - Upload of the data to the respective applications of tax authorities (e.g. IDEA software in Germany - GDPdU and Austria).
Business Value In countries where there is a legal requirement for electronic output of the financial data, this scenario fulfills the requirement.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario Your customer received invoices for goods and services but did not pay the invoice amount. With a dunning letter you remind your customer the payment of the liability. This dunning letter can be directly sent out of the SAP Business ByDesign via e-mail communication to the business partner.
Business Value There is no need to create a paper dunning letter and to send it to your customer. This function accelerates and simplifies the dunning process.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario With the Electronic Bank Statement function in SAP Business ByDesign you can automate the process of posting incoming and outgoing payment items to the system for the purpose of cash allocation and reconciliation, as well as updating the cash position. SAP supports a variety of national and international formats for electronic bank statements. (I.e. ISO20022 formats camt.053 for Austria, Switzerland, Spain, Australia)
Business Value This functionality reduces significantly the manual work for entering the data and the subsequent clearing activities.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario Currently, reporting relevant data for receivables and payables are created in SAP Business ByDesign according to the legal requirements for five EU countries (Austria, Denmark, France, Germany, Netherlands). The data may be downloaded to a Microsoft Excel® file for further processing, a template including specific sort algorithms and data enhancement to satisfy the specific needs for electronic reporting for Germany is also provided. The upload of the data to the recipient (such as the German Bundesbank), however, is not supported within SAP Business ByDesign but has to be executed manually/offline.
Business Value Country-specific regulations are fulfilled with this functionality. It eliminates the need to manually collect the data to be reported electronically.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario Tax authorities in the European Union require the reporting of the EC Sales List. Some countries require an electronic upload of a file (for example, Germany requires the "Elster" process - www.elster.de). SAP Business ByDesign fulfills this requirement by providing the download to a Microsoft Excel® file. This file has the required format to be converted to an XML file and to be uploaded to the tax authority website..
Business Value SAP Business ByDesign fulfills the legal requirement and ensures that the EC Sales List is electronically transmitted to the tax authorities.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information Please refer to the Help Center and search for Electronic submission of tax return. This link also provides information for EC Sales list.
Electronic Financial Reporting
Scenario In some countries companies are required by law to submit their financial data in electronic form to public authorities. The format used for submission of the data varies per country and depends on the specific regulations and guidelines of the public authorities.
In Germany, for example, companies are required to electronically submit their financial data to the tax authorities according to the legal requirements stated in the paragraph 5b of the German Income Tax Act (EStG) effective as of December 31, 2011. The electronic format used is an XML-based file called an eXtensible Business Reporting Language (XBRL) file.
Electronic Financial Reporting is also covered in SAP Business ByDesign for the countries GB and AT.
Business Value The XBRL file allows the customers to combine their GAAP taxonomy data and Global Common Data (GCD) in one file for submission. Submission of the data in the electronic format and unified structuring of the output file enables automatic data processing which reduces errors and misinterpretations. It is efficient and provides high quality analysis of business data.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Further Information Please go to the Help Center and search for Electronic Financial Reporting and Electronic Financial Reporting Quick Guide. In the Help Center of the system search for "Using the Electronic Financial Reporting Template" (UK) and "Electronic Export of Year-End Closing File" (AT).
Electronic VAT Return
Scenario Tax authorities in some countries require electronic upload of VAT returns. In Germany, the implemented process called "Elster" (www.elster.de) is mandatory. SAP Business ByDesign fulfills this requirement by offering a standard XML file which is created during the release of the tax return. For other countries there are similar requirements.
Business Value SAP Business ByDesign fulfills the legal requirement and ensures that VAT returns are electronically submitted to the tax authorities.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Further Information Please refer to the Help Center. - For country DE, search for Electronic submission of tax return. - For country GB, search for Electronic submission of tax return and then click on the link "Online VAT returns". - For country NL, search in the Help Center of the system for "E-Filing for VAT Returns Netherlands".
Export Remittance Advices to External System
Scenario A scenario is available to export remittance advices for payments to your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system. The use case is: Remittance advices are directly transferred via a B2B message and the information is transferred into the target system. The same applies if the data are exported to a platform provider (Crossgate).
A variant for the output channel is the remittance advice via email communication. Remittance advices can be sent out to inform your customers about outstanding direct debits or your suppliers about open items to be paid.
Business Value There is no need to send paper documents and the target system automatically receives the needed information. With email communication there is no need to create a paper remittance advice and to send it out to customers / suppliers. This function accelerates and simplifies the payment management processes.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario A scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers. The use case is: A customer / supplier sends remittance advices to a service provider who is scanning this information. The service provider then calls the A2X Service and transfers the data into SAP Business ByDesign.
Business Value There is no need to manually record the remittance advices.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario A scenario is available to import the incoming remittance advices that are received for payments initiated by your customers or suppliers. These customers or suppliers are also using SAP Business ByDesign or an external system. The use case is: A customer / supplier directly sends remittance advices to SAP Business ByDesign via a B2B message and the information is directly transferred into the system. The same applies if the data are coming from a platform provider (Crossgate).
Business Value There is no need to manually record the remittance advices.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The solution supports the electronic lockbox process for incoming checks. Your company using SAP Business ByDesign can track incoming checks that are processed by lockbox providers and imported into the system as files. This is a service provided to you by your bank or another service agent. You obtain an address for your company that your customers and suppliers can use to send you checks. The checks are processed by the service provider who deposits the checks at your bank to be credited to your account. This subview informs you about the processing stages in which the provider send you files that you can upload to your system for checking. Your bank statement shows you that the payment has been received. The bank statement contains the corresponding check deposit that you can confirm in the system. This enables you to outsource manual tasks that arise from processing checks.
Lockbox services are currently only used in the United States of America and Canada.
Business Value This scenario simplifies the check payment process. There is no manual effort for recording incoming checks with the delivery of the lockbox file. The recording of incoming checks can be outsourced to service providers.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario The solution supports multiple payment format in different countries. You use the Electronic Payment Format feature to select the relevant file formats for the automated process of transmitting electronic payments to banks. The customer is also able to define specific formats.
Business Value There is a high level of automated processes within payment management and data exchange with banks and service providers. This includes both incoming and outgoing payments.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Further Information Please go to the Help Center and search for Electronic Payment Formats. Here you will find a list of supported countries.
Payment Management and Clearing House Integration
Scenario The solution enables you to process customer payments made by credit card, including incoming payments from customers and credit memos to customers. The credit card process involves four parties: Your company, your customer, the credit card service provider and the acquirer, hereinafter referred to as the clearing house. The service provider is responsible for the encryption, tokenization, and authorization of the credit card data in order to ensure Payment Card Industry (PCI) compliance at all times. Furthermore, the service provider acts as the connection between your company and the clearing house responsible for making the actual payments. Authorization (B2B message), settlement of the credit cards (B2B message) as well as the integration of the Clearing House Statement (file upload which shows the debits and credits on credit cards for this clearing house account) are part of the integration scenario. Via a mashup the partner user interface is integrated to the screens of SAP Business ByDesign in order to be able to store credit card information in customer master data. The current solution is integrated with the partners CompuTop Wirtschaftsinformatik GmbH.
Business Value SAP Business ByDesign contains an efficient and fully automated process for credit card handling. Direct communication to the respective service providers avoids manual steps in the process and provides a high level of transparency.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario You are able to send payment files to an external payment service provider for further processing at the bank. This partner is Treasury Intelligence Solutions GmbH.
This payment provider transfers the data to the involved banks. The bank informs you via the service provider electronically about the status of the sent transactions. A second scenario is that the bank statement is electronically transferred to you via the service provider. The information is exchanged on the basis of XML messages.
Business Value This integration scenario creates immediate transparency on the status of sent payment files without manual effort and helps to integrate with different banks and potentially different file formats.
A separate contract might be needed for the partner solution.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario You send files to the bank and the bank informs you electronically about the status of the sent transactions using a file. After upload to the system the payments receive a new status (preconfirmed or rejected). This applies for payment transactions in Switzerland (ESR).
Business Value This functionality creates immediate transparency on the status of payment files without manual effort.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario Projects can be created by employees in their role as project manager or financial analyst. Beside others, one option to create a new project is to refer to a Microsoft Project® XML file which will be uploaded into Business ByDesign with the complete set of tasks. It is also possible to create a Microsoft Project® XML file out of a SAP Business ByDesign project at any point in time.
Business Value A user can easily integrate Microsoft Project® with SAP Business ByDesign to meet project management needs. Such integration is recommended if the customer has any projects (either completed or ongoing), which originated in Microsoft Project® and which he would like to make available from his solution (Sharing projects with customers in the most common format).
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario A Web service is available in SAP Business ByDesign in order to upload files for incoming checks or to record from Microsoft Excel® upload. The use case is: A company using SAP Business ByDesign receives a file for incoming checks. This file is sent by a service provider who imported the incoming checks via a check scanner. With the A2X service for incoming checks this file can be automatically processed in SAP Business ByDesign. A Microsoft Excel upload capability is also available for mass data entry of incoming checks.
Business Value The Microsoft Excel® upload and the A2X service ease the recording of incoming checks. These two options reduce the time for entering the data into the system and improve the efficiency in payment management.
Availability This scenario is available with release 1308 as Integration Enabler .
Scenario Microsoft Outlook® (MS Outlook) Integration allows you to exchange information between MS Outlook and the CRM application of your SAP Business ByDesign system. Users usually prefer to manage e-mail, appointments, tasks and contacts in MS Outlook, however still there is a need to have certain communication activities tracked in SAP Business ByDesign. For e.g. a sales representative prefers maintaining contacts, e-mails and appointments in the MS Outlook. However, he or she would like to synchronize them to SAP Business ByDesign as account related communication activities
The integration capability allows you to download contacts to MS Outlook and use them offline; create contacts (& accounts) in MS Outlook and synchronize with SAP Business ByDesign by associating them to an account. The integration also allows you to synchronize e-mail, appointments and tasks with SAP Business ByDesign as CRM activities and associate them to accounts, contacts and business documents such as opportunities, leads and campaigns (campaigns only for e-mails). It provides automatic synchronization of user's sent mails, appointments and tasks created in SAP Business ByDesign with his MS Outlook ; provides automatic account determination in MS Outlook based on the contact e-mail address; enables you to create service requests in SAP Business ByDesign from incoming e-mails. Finally, it also notifies the end user via Synchronization status about success, errors and conflicts during synchonization
Business Value a) Allows sales personnel to synchronize key communication with customers during the sales process to SAP Business ByDesign in order to inform the team and track the communication b) Allows to use contacts maintained in SAP Business ByDesign directly in MS Outlook to communicate with customers or prospects c) Allows users to work in offline mode in Outlook (i.e. not logged into the solution) but automatically synchronizes data both ways once the user logs into the solution
Scenario SAP Business ByDesign not only supports rich analytics within the solution, but it also exposes its data sources as web services so they can be used by the SAP NetWeaver Business Warehouse (SAP NetWeaver BW) component at headquarter as operational data providers. SAP NetWeaver BW pulls and replicates full data using selections. The data extraction process is logged for tracking and diagnostics purposes. On customer request, these web services could also be made available for consumption by other analytical applications.
Business Value a) HQ could compare performance across subsidiaries b) HQ could incorporate data from various subsidiaries within a geographic, business, or industry cluster to analyze trends
Availability This scenario is available with release 1302 as Prepackaged Integration .
Business Document Output Integration with Email, Fax and Printer
Scenario SAP Business ByDesign provides configuration options to send several business documents to different output channels such as e-mail, fax and printer. Output channels are configurable per business document and per business partner and in a sequence. These configurations can also be overridden at business document level. For e.g. you could configure the system such that sales orders be sent to a specific customer always via e-mail. However, you could override the output settings for a specific sales order and send it via fax. Many business documents are supported for e.g. Sales Order, Sales Contract, Sales Quote, Customer Invoice, Service Request, Delivery Note, RFQ, New or Changed Purchase Order, ASN, Purchasing Contract, Production Order etc.
Business Value Enables you to send process-integrated output of a business document to your business partners via preferred output channel per business partner
Availability This scenario is available with release 1302 as Prepackaged Integration .
Business Value Enables Partners to offer support to one or more customers by processing their incidents related to SAP Business ByDesign, from a central SAP Business ByDesign tenant that is owned by the Partner.
Availability This scenario is available with release 1705 as Prepackaged Integration .
Scenario SAP Business ByDesign provides preconfigured mashups and tools to integrate data from SAP Business ByDesign with an online web service or a web application. You could also download additional mashups from SAP Store.The key user tool can be used to create your own mashups and integrate them with SAP Business ByDesign and external services. Users can access the content provided by 3rd party Web services (based on SOAP/REST/Atom) and applications via mashups in SAP Business ByDesign, and use it in their daily work. Mashups can include web searches, company or industry business information, or online map searches. Mashups can be personalized for visibility in the available screens.
Business Value a) Provides information in the context thereby enriching experience. For e.g. a field service person can use the Route Planner mashup embedded in service order screen to plan his visit at the customer site b) Provides additional valuable information within the business process by filling in the gaps with externally available information.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario File input enables you as an administrator to create and schedule mass data runs to upload files from your third-party systems. The file input process allows business documents containing the files to be imported without the need for application-specific functionality. During a run, all files of the same type are input, for example customer invoices typically to a WebDAV folder. The file input run collects the uploaded files and sends the business documents contained in those files to the appropriate service interface. In SAP Business ByDesign, you can also view the results of each run execution.
You can create and edit the following types of file input runs: Customer Invoice Request, Product Design Replication Request, Supplier Invoice Processing (for Mexico only)
Using SAP Cloud Applications Studio you could also design new upload scenarios. File output enables you to download business data and provide them to your third party systems for e.g. export of Business Partner data for a Web Shop Integration
Business Value Allows customers to use different CRM or CAD systems and upload the output to SAP Business ByDesign
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario Along with the standard attachments that are used to provide additional information about a business document, with Google Drive integration, you could also use Google Drive as a central document repository and attach the documents uploaded in Google Drive to the business documents in SAP Business ByDesign. You can create a new Google Doc directly from any SAP Business ByDesign attachment screen, link an existing document from Google Drive as attachment to any SAP Business ByDesign document, copy an existing file from Google Drive as local attachment to any SAP Busines ByDesign document and copy an already linked document as local attachment to any SAP Business ByDesign document
Business Value Allows storing and retrieving docs stored in Google Drive, which is increasigly used as a cloud document repository. This enables access to the documents anywhere, anytime without logging into SAP Business ByDesign system
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario Using Microsoft Excel Integration, an end user can download data from the solution to MS Excel and download write-back templates. SAP Business ByDesign provides Add-in for Microsoft Excel using which, an end user can create or update business data from MS Excel using write-back templates, refresh data in MS Excel documents to reflect changes in SAP Business ByDesign data.
Using the export functionality, you can export business data into pre-defined MS Excel template (template can be defined and modified by customers according to their own needs) and also refresh MS Excel worksheet to retrieve the latest business data.
Using the write-back functionality, you can enter volume data in MS Excel template and upload into SAP Business ByDesign. Simple data validation happens in MS Excel and further validation happens in backend to ensure the data consistency.
Using the analytics functionality, you can download reports created in SAP Business ByDesign to MS Excel. You can also drill down on-the-fly, personalize your reports and refresh data in real time.
All these activities can be performed via MS Excel without having to use the standard web UI. Additionally, the export and write-back templates can be customized by the administrator.
Business Value a) Leverage existing office applications to increase end-user productivity and usability. b) Provide offline availability of data through MS Excel Export with pre-defined templates.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario SAP Business ByDesign provides integration with MS Word. Data is filled in a predefined template from SAP Business ByDesign data. For e.g. users could create letters to their customers using business data directly from the solution . The predefined templates can be customized by the administrator.
Availability This scenario is available with release 1302 as Prepackaged Integration .
Scenario OData API provides analytics data available to the logon user. All the reports assigned to the logged on user (both standard and custom reports) can be retrieved using this API.
API provides services to retrieve all reports assinged to the user fields available in a specific report and data in the report. The API also allows filtering the data in a specific report based on characteristics of the report and sort the report data.
Business Value a) Provides a way to extract SAP Business ByDesign analytical data for use in other applications in their ecosystems. For e.g. a mashup can be built, which when embedded in a customer portal shows service history for the logged in customer. b) Customers could also build mobile analytical reports using this API
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario OData services for business objects are designed for UI-driven access to SAP Business ByDesign business objects such as mobile apps or freestyle UIs using SAP Business ByDesign as backend. A UI-like remote application or system interactively queries, reads, creates, updates, deletes or performs actions on SAP Business ByDesign business objects and business documents.
Business Value The remote system orchestrates the access to the business objects for use cases like search business objects and business object nodes, navigate through the business object structure, and any operations on business object nodes following an interactive approach (for example read > update > follow association > read > update …). Using the work center view OData Services, companies are fully empowered to decide which business objects, business object elements and actions are exposed via the OData API.
Scenario OData for Data Sources is designed to extract analytical raw data. A remote system extracts analytical raw data from SAP Business ByDesign in flat tables, free of redundancies.
The analytical raw data is then processed, combined and formatted in the remote system. Typically such remote systems are central business analytics application such as SAP Analytics Cloud.
Business Value OData service returns analytics raw data on data source level to a technical user. The technical user is generated and managed via a communication arrangement. The main purpose is to replicate SAP Business ByDesign data to an external system and join the relevant data there.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The solution offers the possibility to integrate SAP Business ByDesign with SAP Concur. Cost objects and employee master data can be replicated from SAP Business ByDesign to SAP Concur; expense reports and cash advance documents can be transferred from SAP Concur to SAP Business ByDesign.
Business Value You can easily integrate the SAP Concur travel and expense solution with your SAP Business ByDesign solution.
SAP Business ByDesign to SAP Subscription Billing Integration
Scenario The integration via SAP Cloud Platform Integration offers the following features: • Master data replication of customer data from SAP Subscription Billing to SAP Business ByDesign business partners • Replication of bills from SAP Subscription Billing to SAP Business ByDesign as customer invoice requests This scenario is designed as an extendable basis integration, that can be adopted to customer-specific needs.
Business Value The scenario provides out of the box integration for SAP Subscription Billing using SAP CloudPlatform Integration flows (SAP CPI), that can be used to support subscription-based business models. Furthermore, it allows to extend and adapt standard integration flows in SAP CPI.
Availability This scenario is available with release 1902 as Integration Enabler .
Scenario Within the solution you are able to integrate cost objects from a third-party application. Cost objects are any items for which you separately measure costs. In some cases revenues are measured as well. You can use both standard and free cost objects for this purpose.
- Standard cost objects are predefined by SAP and included in the standard business processes and reports. Projects, cost centers and sales orders are examples of standard cost objects. - Free cost objects are cost objects that you define as needed. The amounts collected on a free cost object can be settled to other free cost objects by means of a settlement run. Examples of free cost objects: - Buildings, apartments - Car fleet
Free cost objects created in an external application can be integrated with the SAP Cloud Applications Studio to SAP Business ByDesign. The same applies for transactional data related to these free cost objects. If no partner solution for the integration of free cost objects is in place you can also create master data for free cost objects within SAP Business ByDesign and use them for postings.
Business Value This integration scenario provides the benefit of additional cost objects for reporting and settlement purposes. It also allows coverage of industry-specific reporting requirements.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario: When an invoice is created in a US company, SAP Business ByDesign determines the relevant location information for tax calculation (address data such as the zip code and city) and uses this information to access a service at the provider Vertex, Inc.. On the basis of this information, Avalara, Inc. derives the tax jurisdiction code (representing the US state, county, city, and local tax locations) and the associated tax rates and sends this information back to SAP Business ByDesign, which triggers the process for tax calculation in SAP Business ByDesign.
Business Value As US companies often expend high effort in maintaining the changing rates within each of the US states, this integration scenario helps ensure accurate and complete calculation of US taxes to fulfill the requirements of tax authorities.
Note: The customer will need to sign a contract with Avalara, Inc..
Scenario To perform complex consolidation requirements, you need an external consolidation system to which you transfer the consolidation relevant data. You must perform various steps in this external system to create an easy connection between financial closing in the SAP Business ByDesign system and the consolidation system. These steps are dictated by the consolidation system.
SAP Business ByDesign provides the capability to extract the financial results of the legal entities in an auditable electronic format. The exposed data usually consists of various predelivered reports such as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. Additional existing reports can be extracted as well. The solution contains the following capabilities: - Ability to assign companies as Consolidation Partners (both internal and external to SAP Business ByDesign) - Financial Statement - Preliminary Consolidation Elimination report (ability to see consolidated business after eliminations for the company group) - Ability to trace all intercompany transactions (trial balance with partner company information) - Ability to trace actual consolidation postings by closing steps
The data extract can be used for different use cases: - Upload of data into a consolidation solution - Upload of data into an ERP system which has its own consolidation solution The mapping of the master data to corporate ID has to happen in the consolidation solution or in the ERP system. Details for the data extraction can be found in scenario "Data File Extraction for ERP Integration".
For simple consolidation requirements (e.g. no foreign currency issues) there is also a solution available within SAP Business ByDesign by setting up consolidated set of books.
Business Value For subsidiaries this capability offers an easy transmission of the financial data to the headquarter applications. This data extract can be used to support the easy creation of documents for legal consolidation within a company group and reduces the manual effort.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The capability to extract the financial results of legal entities in an auditable electronic format is available in the solution. The exposed data usually consists of a format as an extended trial balance, a journal, the general ledger line items, accounts receivable and payable trial balance. All existing reports can be extracted as well. It generates the data in a AIS format (SAP Audit Information System). Data can be uploaded to other applications. The solution covers the following use cases: - Upload of the journal entries into a consolidation solution - Upload of the journal entries into an ERP system. For the integration into a consolidation system or an ERP system there might be an effort for the last mile adoption. An example is to provide a mapping of the master data to corporate ID and the transfer of the transactional data to the import interface of the target solution. This implementation has to happen in the consolidation solution or in the ERP system. In both use cases SAP Business ByDesign remains the leading financial system.
Business Value For subsidiaries this capability offers easy transmission of the financial data to the headquarter applications. This data extract can also be used for the creation of the legal consolidation within a company group. Manual effort for transfer can be reduced.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario A Web service is available in the solution in order to extract journal entries to an ERP system. The Web service for Journal Entries allows the user to read journal entries form the SAP Business ByDesign solution. These journal entries can be transferred and uploaded to other financial systems for integration purposes. The solution covers the following use case: - Upload of the journal entries into an ERP system
For the integration into an ERP system there might be an effort for the last mile adoption. An example is to provide a mapping of the master data to corporate ID's and the transfer of the transactional data to the import interface of the target solution. This implementation has to happen in the ERP system. SAP Business ByDesign remains in any case the leading financial system.
Business Value For subsidiaries this capability offers an easy transmission of the journal entries to the headquarter applications. This Web service can also be used for the creation of the legal consolidation within a company group. Manual effort for data transfer can be reduced.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information To view the documentation of the available web service click on Query Journal Entry
Import Manual VAT Entries from Microsoft Excel® Upload
Scenario The solution offers the capability to post manual VAT entries. A Microsoft Excel® upload is available ensuring that these types of postings can be entered in the Microsoft Excel® template for upload into the system.
Additionally a Web service is available which can be used to transfer tax and VAT entries from an external application directly to SAP Business ByDesign.
Master data as company, accounts, cost center, project, sales order and profit center ID's have to be handed over with internal values from the SAP Business ByDesign system.
Business Value SAP Business ByDesign fulfills the requirement to also receive VAT relevant postings from external sources. This integration scenario reduces manual efforts for the accountant.
Availability This scenario is available with release 1311 as Integration Enabler .
Integration to Financials with Journal Entry Vouchers from MicrosoftExcel® Upload
Scenario This Microsoft Excel upload allows the integration of external applications to SAP Business ByDesign. You sometimes have legacy systems for different applications in place which you want to integrate by posting journal entry vouchers to SAP Business ByDesign. The use cases can be: - Generic third-party applications (e.g. payroll applications)
You are able to transfer journal entry vouchers by using the upload functionality for Microsoft Excel® files. The interface is used to import general ledger and valuation postings. For the creation of open items and tax relevant postings, please refer to the other integration scenario (Interface to Financials to create generic journal entries).
Business Value These integration scenarios allow you to easily integrate third-party applications with SAP Business ByDesign. There is no need to manually record journal entry vouchers within SAP Business ByDesign.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information The upload functionality using Microsoft Excel® files for journal entries can be found in the Help Center by searching for Upload a journal entry voucher.
Integration with External Liquidity Information
Scenario A Web service and a Microsoft Excel® upload is available in SAP Business ByDesign in order to upload expected liquidity items. The use case is: A liquidity forecast is based on the transactions and forecast planning items entered in the system in which payments are to be expected within the forecast period. Information about expected future payments stored in a third-party system can be transferred to SAP Business ByDesign via an A2X service or an Microsoft Excel® upload.
Business Value The Microsoft Excel® upload and the A2X service ease the availability of forecast information. These two options reduce the time for entering the data into the system and improve the efficiency in liquidity forecast reporting.
Availability This scenario is available with release 1302 as Integration Enabler .
Interface to Financials to Create Generic Journal Entries
Scenario This Web service allows integration of other applications into the SAP Business ByDesign solution. You sometimes have legacy systems for different applications in place producing journal entries. You can transfer postings into the SAP solution using this interface in following situations: - Invoice verification takes place in a legacy system (payments are executed in SAP Business ByDesign) - You are using a separate billing system (payments are executed in SAP Business ByDesign) - Payroll postings from a third-party payroll system - Postings from a third party travel and expense management system - Transfer postings (GL account to GL account – cost center to cost center) - You have a different leading Financial System for a part of his organization (e.g. a non-supported country) - Sales provisions and other provisions - Material movements - Internal service charges
Master data such as company, customer, supplier, material, service, cost center and profit center ID's have to be handed over with internal values from the SAP Business ByDesign solution.
The Manage Journal Entries Web service supports postings for: - Pure G/L account postings - Open items for customers - Open items for supplier accounts and employees - Cash for revenue and expenses All use cases allow cost assignments such as projects, cost centers, and free cost objects (including profit center) All use cases can include Sales and Use tax / VAT items.
Business Value This service allows integration of other applications with SAP Business ByDesign. The business can be run in other applications and be automatically integrated in SAP Business ByDesign.
Availability This scenario is available with release 1308 as Integration Enabler .
Further Information To view the documentation of the available web service click on Manage Journal Entry In
Manage Material Valuation
Scenario This integration scenario facilitates the mass change of material valuation data. Based on a Microsoft Excel® template, you can enter unit cost for materials with a validity date and then upload the results to SAP Business ByDesign. Via a predelivered Web service called Manage Material Valuation Data In, you can connect external applications to the SAP Business ByDesign solution in order to create or edit material valuation data. This comprises: - Account determination group - Perpetual cost method - Material unit cost
Business Value Customers use this integration feature to transfer material valuation data from legacy systems or from manually maintained spreadsheets into the solution automatically. For example, the results of externally calculated costs for balance sheet valuation can be efficiently uploaded with this feature, eliminating the effort of manually keying in the costs.
Availability This scenario is available with release 1308 as Integration Enabler .
Scenario This Web service allows the integration of a material management system into the SAP Business ByDesign solution. The results of the external system can be transmitted to postings for general ledger accounts and the respective cost assignments such as cost center, profit center, and free cost objects. Journal entries are created in SAP Business ByDesign.
You can import these results by using the respective service (Manage Journal Entries) or the Upload functionality using Microsoft Excel® files included in the General Ledger work center. Usually the results are transmitted on a simple transaction basis or with summarized balances at period end. The Web service ensures that the following transaction are reflected in SAP Business ByDesign: - Goods issue to customer or cost center, project - Goods receipt to stock from procurement - Goods issue / receipt from another site - Quality inspection - Material conversion from level A to level B (damage) - Scrap handling - Time and resource consumption / confirmations
Master data such as company, material, service, cost center and profit center ID's have to be handed over with internal values from the SAP Business ByDesign solution.
Business Value This Web service allows integration of a material management system or a warehouse / logistics application with SAP Business ByDesign. It eliminates the need to manually transfer the results of material movement process to the Financials system.
Availability This scenario is available with release 1308 as Integration Enabler .
Further Information To view the documentation of the available web service click on Manage Journal Entry In
Planning / Budget integration
Scenario You can create and view financial plans for financial key figures. A financial plan refers to a specific company or companies, fiscal year, and set of books. The customer is able to plan: - Expenses and income statements - Balance sheets
You can create the planning data in SAP Business ByDesign by uploading it from Microsoft Excel® files based on provided templates. Planning data that has been uploaded appears in plan/actual/forecast reports.
Business Value There is a big need to have plan values in a financial system in order to be able to report on plan/actual/forecast reports. The integrated planning functionality offers an easy way of recording / importing plan data into the system and then to perform the reports for financials and management reporting.
Availability This scenario is available with release 1311 as Prepackaged Integration .
Further Information To view the documentation of the available web service click on Manage Financial Plan Data.
Postings from Manufacturing System
Scenario This Web service allows the integration of an external manufacturing system into the SAP Business ByDesign solution. The results of the external production control system can be transmitted to postings for general ledger accounts and the respective cost assignments (such as cost center / profit center and free cost objects). Journal entries are created in SAP Business ByDesign.
You can import these results using the respective service (Manage Journal Entries) or the Upload functionality using Microsoft Excel® files included in the General Ledger work center. Usually the results are transmitted on a simple transaction basis or with summarized balances at period end. The Web service ensures that the following transaction are reflected in SAP Business ByDesign: - Goods issue to production or to customer - Goods receipt to stock from production or from procurement - Time and resource consumption / confirmations - Scrap handling - Work in process transaction (WIP) with valuated figures
Master data such as company, customer, supplier, material, service, cost center, and profit center IDs need to be handed over with internal values from the SAP Business ByDesign solution.
Business Value This Web service allows integration of external production control systems as well as SAP production control systems with SAP Business ByDesign. It eliminates the need to manually transfer the results from the production process to Financials.
Availability This scenario is available with release 1308 as Integration Enabler .
Further Information To view the documentation of the available web service click on Manage Journal Entry In
Upload of Exchange Rates
Scenario The capability to post documents in foreign currency is available in the solution. The amount in foreign currency is converted to company currency on the basis of an existing exchange rate. On regular bases these exchange rates have to be manually maintained or imported either by using a web service or by a predelivered Microsoft Excel® template. An additional web service enables you to read exchange rates in your system.
Business Value By using one of the two integration scenarios, you do not need to manually maintain exchange rates. Instead you can obtain the information from your provider and transfer the data into the Financials Solution.
Availability This scenario is available with release 1308 as Integration Enabler .
Scenario: When an invoice is created in a US company, SAP Business ByDesign determines the relevant location information for tax calculation (address data such as the zip code and city) and uses this information to access a service at the provider Vertex, Inc.. On the basis of this information, Vertex, Inc. derives the tax jurisdiction code (representing the US state, county, city, and local tax locations) and the associated tax rates and sends this information back to SAP Business ByDesign, which triggers the process for tax calculation in SAP Business ByDesign.
Business Value As US companies often expend high effort in maintaining the changing rates within each of the US states, this integration scenario helps ensure accurate and complete calculation of US taxes to fulfill the requirements of tax authorities.
Note: The customer will need to sign a contract with Vertex, Inc..
Employee Master Data Integration from external application
Scenario The solution offers a complete employee master data replication from a third party application or a SAP Human Capital Management application. Employee master data with time dependent information can be transfered from any other application. The internal maintenance of employees within SAP Business ByDesign is not available anymore (external employee maintenance).
Business Value You can easily integrate employee data with an external Human Capital Management application. In this scenario the external application is the leading system.
Availability This scenario is available with release 1302 as Integration Enabler .
Export of Human Capital Management Data to SAP Payroll System or Third Party Payroll System
Scenario The solution provides a file download from SAP Business ByDesign which transfers the payroll related employee information to a payroll system for payroll processing. Country specific file formats are available for US, AT and Germany. Country specific enhancements are provided for the following countries: AU, CA, CH, CN, FR, IN, MX, NL, UK
Business Value This integration scenario automates the data exchange between personnel administration and the payroll processing. Manual recording of needed information can be reduced.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information Please go to the Help Center and search for .
Scenario SAP Business ByDesign offers a standardized Interface for integration of external time recording tystems with time recording terminals (for clock-in/out) into SAP Business ByDesign. Using the interface, an external time recording system can retrieve relevant information about employees and can upload time events gathered from time recording terminals into the SAP Business ByDesign system.
Time Recording system retrieves the employee time accounts (e.g. Vacation Account) from SAP Business ByDesign system. Employees punch times against the time events in the time recording terminals and the time recording system uploads this data periodically to SAP Business ByDesign
Business Value Enables usage of an external time recording system without requiring each employee to login to SAP Business ByDesign system explicitly but use their familiar time recording system for their time logging.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The solution offers a complete, predefined integration scenario for SAP Business ByDesign to integrate with SuccessFactors Employee Central Payroll, SuccessFactors Employee Central. The complete, predefined integration scenario allows you to read and use employee data from Employee Central, payroll postings from Employee Central Payroll to SAP Business ByDesign. In this scenario, SAP Business ByDesign becomes the accounting solution for the other two cloud solutions. The key master data is entered in one solution, and is replicated, either automatically or manually, to other solutions
Business Value This integration scenario is a prepackaged solution for these applications. It ensures a seamless integration of master data without the need to keep them manually in synchronization. The data is entered in a source application and automatically replicated to the corresponding other applications.
Availability This scenario is available with release 1311 as Prepackaged Integration .
Scenario This Web service allows the integration of the SAP payroll (onPremise and OnDemand) into the solution SAP Business ByDesign. The results of the payroll process can be transmitted to postings for general ledger accounts and the respective cost assignments (e.g. cost centers / profit centers). Journal entries are created in the Financials system. In this scenario the payment process for the payroll is handled in the payroll application.
You can import these results by using the respective Web service (asynchronous A2A service).
Business Value This Web service allows efficient integration of SAP payroll applications with SAP Business ByDesign. It eliminates the need to manually transfer the results from the payroll process to the Financials system.
Scenario Shipping service integration allows to access the web site of a shipping service provider and order services, for example, transportation services for outbound deliveries. The shipping service provider's tracking information can be stored in the outbound delivery as long as it has the status Not Released.
Shipping service provider can read and use data from SAP Business ByDesign outbound delivery such as address information, product information, and weight. They can also update certain data such as freight forwarder, and tracking ID. The shipping service provider’s tracking information is stored and can be maintained in SAP Business ByDesign outbound delivery as long as the outbound delivery has not been released. Once the outbound delivery is released this information cannot be changed.
The web service API are useful for an enterprise which requires a straight forward integration with a single freight forwarder or carrier and doesn’t have requirement for multi-carrier what-if scenarios. For the multi carrier what-if scenarios add-ons in SAP Store can be evaluated
Business Value Provides services to integrate with your shipping service provider
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario: With the Third party Logistics (3PL) integration functionality, it is possible to connect SAP Business ByDesign system to an external warehouse management system of a third-party logistics provider. SAP Business ByDesign is used for purchasing, sales, and fulfillment processes including invoicing, whereas warehouse execution and transport is outsourced. The 3PL provider (warehouse provider), takes responsibility for all topics concerning the execution process. Communication is done via B2B interfaces (following UN/EDIFACT standard)
The scenario supports outbound, inbound, and inventory change processes that are physically carried out by the warehouse provider. The supported outbound processes are: - Sell from Stock - Return to Supplier - Stock Transfers The supported inbound processes are: - Procure to Pay - Return from Customer - Stock Transfers
The inventory side reflects "inventory changes in externally managed location", scrapping, consumption/return for cost center or projects, changes of stock attributes, and inventory alignment postings with the externally managed location
Business Value Allows customers to outsource logistics to a 3rd party provider, but at the same time, continue the remaining business process in SAP Business ByDesign
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario This scenario enables importing engineering designs created or designed in a single or multiple engineering design tool(s) (for e.g. CAD) as product designs into SAP Business ByDesign. These product designs can be used to create Production Bills of Material (BoM), which can be used in production processes.
Using this integration enabler, you can create or read materials in SAP Business ByDesign, upload attachments (for e.g. blueprints, product images), create, read and update single or multiple product design versions. You can also create, read and update multi-level product design versions and create production Bills of Material.
Business Value Import product designs from complex engineering designs created in engineering design tools (for e.g. CAD)
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The Business Partner Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit business partners.
Business Value The API provides comprehensive access to corporate and private accounts, suppliers, and contacts master data. The API provides capabilities to integrate various applications, systems, and tools.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information To view the documentation of the available web service click on Manage Accounts To view the documentation of the available web service click on Query Accounts To view the documentation of the available web service click on Manage Contacts To view the documentation of the available web service click on Query Contacts To view the documentation of the available web service click on Manage Suppliers To view the documentation of the available web service click on Query Suppliers
Product Master Data Integration
Scenario The Product Master Data API (application programming interface) enables you to connect external applications to the solution and to search for, read, create, and edit materials, service products, and entitlements.
Business Value The API provides comprehensive access to materials, service products, and entitlements master data. The API provides capabilities to integrate various applications, systems, and tools.
Availability This scenario is available with release 1302 as Integration Enabler .
Further Information To view the documentation of the available web service click on Manage Materials. To view the documentation of the available web service click on Query Materials To view the documentation of the available web service click on Manage Service Products To view the documentation of the available web service click on Query Service Products To view the documentation of the available web service click on Manage Entitlements To view the documentation of the available web service click on Query Entitlements
Upload Business Partner Master Data from Microsoft Excel®
Scenario The solution offers the capability to create or change corporate and private accounts, suppliers, and contacts using a predefined Microsoft Excel® template. New accounts, suppliers, and contacts need to be created from time to time during marketing activities. This upload supports this process with a predefined template for the most important fields.
Business Value Mass data upload is supported by this integration scenario. Data can easily be imported from other sources. Manual data entry effort is reduced.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The solution offers the capability to create or change materials and services using a predefined Microsoft Excel® template. New materials and services need to be created from time to time. This upload supports you with a predefined template for the most important fields.
Business Value The mass data upload is supported by this integration scenario. Data can easily be imported from other sources. Manual effort for data entering is reduced.
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario Payment management processes in Financials require the availability of a bank directory. An upload capability from the legacy system during the migration path or a regular upload from an external provider is available in SAP Business ByDesign. You can acquire a bank directory from a third-party provider, such as the Deutsche Bundesbank (German Central Bank) and upload it into SAP Business ByDesign. You can also acquire the bank master data from other sources, for example from many state-controlled banks, but you need to edit the file in order to match the specific format used by SAP Business ByDesign (Microsoft Excel® Format).
Business Value As the bank data are subject to change, the file upload eliminates the need to manually maintain the bank directory. Information can be obtained from the provider and transferred into the Financials solution. This approach will facilitate bank-related processes.
A contract with the provider may be necessary.
Availability This scenario is available with release 1302 as Integration Enabler .
Business-to-Business Purchase Order Integration with Suppliers (Non-Stock)
Scenario SAP Business ByDesign provides services to enable you to have EDI integration with your suppliers. The services provide following capabilities. a) Send a new or updated purchase order to the sales order processing system of the supplier b) Creates a purchase order confirmation in SAP Business ByDesign based on acceptance or rejection of the requested products, quantities and delivery period, or on changes to them provided by the supplier. c) Create or cancel a goods and service acknowledgment for rendered services and/or delivered goods based on a service confirmation from a supplier. The cancellation of a goods and service acknowledgement does not delete it but instead creates a new goods and service acknowledgement as the cancellation document for accounting purposes. d) Receive Supplier Invoice from the supplier
Business Value Enables EDI Integration with Suppliers for Purchase Order Processing for "Non-Stock" products
Business-to-Business Purchase Order Integration with Suppliers (Stock)
Scenario SAP Business ByDesign provides services to enable you to have EDI integration with your suppliers. The services provides folllowing capabilities. a) Send a new or updated purchase order to the sales order processing system of the supplier b) Creates a purchase order confirmation in SAP Business ByDesign based on acceptance or rejection of the requested products, quantities and delivery period, or on changes to them provided by the supplier. c) Create, update or cancel a corresponding inbound delivery. Receives delivery data regarding an incoming delivery. The data contains the estimated arrival date, products, and the packaging type. d) Receive Supplier Invoice from the supplier
Business Value Enables EDI Integration with Suppliers for Purchase Order Processing for "Stock" products
Business-to-Business Quotation Process integration with Bidders
Scenario SAP Business ByDesign provides services to enable you to have EDI integration with your bidders for a smooth quotation process. The services provide folllowing capabilities. a) Request the participation of a bidder in a bidding process or to notify the bidder when a published request for quote is canceled b) Create or update supplier quotes based on the information contained in quotes received, for example, by phone, fax, or e-mail. c) Request the change of quotes that were received, for example, by phone, fax, or e-mail, or to notify bidders about the outcome of a bidding process
Business Value Enables EDI Integration with Bidders for Request for Quotation processing
External Supplier Invoice Integration
Scenario This API allows you to read and create external supplier invoices in SAP Business ByDesign. You could use external software to enter supplier invoices and then push them to SAP Business ByDesign for supplier invoice processing. A mass upload of supplier invoices via MS Excel® is also supported.
Use case: Company "A" (using SAP ERP) is manually entering all the supplier invoices that are received centrally (which includes supplier invoices from Subsidiaries "B" & "C" using SAP Business ByDesign). As payment needs to be made by these subsidiaries for the purchase that have been done for them, subsidairies need to have these supplier invoices created in their SAP Business ByDesign systems. External Supplier invoices from the HUB ( company "A" in this case) are updated in SAP Business ByDesign systems of subsidiaries using the service provided. Subsequent supplier invoice processing for subsidiaries is done in the SAP Business ByDesign system.
Business Value Provides flexibility to use Invoice entry system of choice
Availability This scenario is available with release 1302 as Integration Enabler .
Business-to-Business Sales Order Integration with Customers
Scenario SAP Business ByDesign provides services to enable you to have EDI integration with your customers. The services provides following capabilities a) Create, change, or cancel sales orders based on requests from customers. b) Inform the customer of the confirmation, creation, change, or cancelation of a sales order. c) Send a notification about new, changed or canceled released outbound deliveries (for e.g. a delivery notification such as an ASN) d) Send released invoices and invoice cancellations to customers
Business Value Enables EDI Integration with Customers for Sales Order Processing
Customer Contracts - Managed Service Consumption Integration
Scenario SAP Business ByDesign provides an API to connect to an external service performing and charging system. Customers maintain customer contracts in SAP Business ByDesign. The external service performing system queries for the customer contracts in the solution and checks whether the customer contract is valid and there is no fulfillment block , and service confirmations are possible for the contract. It also collects and consolidates data of services performed. From time to time, using the API, it creates confirmations with reference to contracts in SAP Business ByDesign
Business Value: Allows customers to use an external service performing system and update service confirmations in SAP Business ByDesign
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario The Web Shop Integration API enables integration of a customer's web shop with SAP Business ByDesign. Using the API, Web Shop can create and update customer details, create sales orders, get real-time pricing and handle payments and update this data in SAP Business ByDesign.
Example Usecase: 1. A buyer logs in for the first time and creates an account in the Web Shop 2. He browses through the product catalogue, adds a product to a shopping cart and then performs a checkout. 2. On checkout, a sales order is created in the company's SAP Business ByDesign system. 3.The Web Shop can use all the information from SAP Business ByDesign or substitute its own information, for example, its own shipping price and update the sales order. 5. Customer updates order, changes quantities or removes items and the changes are updated in SAP Business ByDesign system 6. Web Shop collects payment information from customer, then validates the credit card and authorizes the payment. External payments are not processed within the SAP Business ByDesign system. Web Shop collects payment confirmation from online payment service provider and supplies this information to SAP Business ByDesign.
This scenario is available as a SAP Store Addon.
Business Value a) Provides Standard Web service interface (SOAP over http/https) to enable customer's use of Web Shops for sales activities (sales order management & customer management) for both B2B and B2C scenarios b) Provides central access to product availability, customer-specific pricing, and product master data c) Provides integration of self-services, such as sales order review or personal detail update, into SAP Business ByDesign
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario A subsidiary of a large enterprise running SAP Business ByDesign acts as a sales & service subsidiary. It has a service desk which receives service orders from its end customers. Another subsidiary of the same large enterprise/third party supplier acts as a service center and also runs SAP Business ByDesign.
When the service desk creates a service order and assigns it to service center, a purchase order for repair is created automatically , simultaneously a B2B message is triggered from the service desk to the service center. This B2B message is received at the service center and a service order is created automatically. The service planner at the service center then performs an analysis of the services to be done. He then updates the service order with planned services and spare parts and sends the confirmation of the order back to the service desk. This results in creation of purchase order confirmation (POC) at the service desk. When the POC is accepted the PO originally created at the service desk will get updated accordingly with the acknowledged services and spare parts. The new items that get created in PO are then be communicated back to the supplier (service center) via B2B message so that Service center can store the purchase order item references in its service order. Repair is done at the service center and a service confirmation is created resulting in automatic creation of goods and service Acknowledgement at the service desk (via B2B Message). The service desk can then proceed to invoice the end customer.
Business Value The complete process of intercompany repair between service desk and service center can now be automated resulting in minimum manual steps thus resulting in a faster service delivery cycle with greater accuracy.
Point-of-Sale Transactions Integration
Scenario This scenario enables businesses to perform sales transactions via multiple external point-of-sale systems. After the sales transaction or cash transfer has been finished in an external point-of-sale system (for example, after the customer has paid for the articles at the point-of-sale), transactional data is transmitted from the external system to SAP Business ByDesign. The transactions are saved and checked for consistency in SAP Business ByDesign (for example, an inconsistency could be that the customer does not exist yet in the SAP Business ByDesign system). If the transactions are consistent, they are automatically released to financial management and inventory processing. If they are inconsistent, the transactions must be corrected and released manually.
In addition, point-of-sale integration manages articles that are not inventory-managed (e.g. tickets for sports or other types of events) as well as inventory-managed articles (e.g. merchandising items). It also supports cash transfer from one petty cash to another (e.g. one petty cash is attached to a POS device, the other one is the central safe)
The sales or cash transactions can be grouped in batches (for e.g. transactions between 10:00 AM – 1:00 PM, 01-10-2013) which helps in verifying the complete and correct transmission of transactions from the external system by cross checking sales summary information and the individual transactions transmitted.
The sales or cash transaction screens in SAP Business ByDesign can also be configured to offer navigation to the external system and check the original transaction. The scenario also supports payments via cash, credit cards & gift Certificates and discounts.
Business Value Enables customers to use multiple point-of-sale systems to carry on the sales transactions and integrate them to SAP Business ByDesign
Availability This scenario is available with release 1302 as Integration Enabler .
Scenario To enable seamless intercompany business processes between a subsidiary (using SAP Business ByDesign) and its headquarter (using SAP ERP), SAP provides integration of master data (materials, accounts and contacts) between the two solutions via SAP IDocs (Intermediate Documents) using web services. Using the extractor tool, master data can be downloaded from SAP ERP and these files can be uploaded to SAP Business ByDesign using the migration workbench. After the migration process is completed, any further addition, modification or deletion to this master data is replicated in SAP Business ByDesign. Material master data integration is one-way i.e. changes in SAP ERP are updated in SAP Business ByDesign. Accounts and contacts master data can be synchronized both ways i.e. changes in SAP ERP are updated in SAP Business ByDesign and changes in SAP Business ByDesign are updated in SAP ERP.
Business Value a) Saves a lot of manual effort in synchronizing master data between systems b) Enables seamless business processes based on one source
Availability This scenario is available with release 1302 as Prepackaged Integration .
Order-to-cash (Third Party Order Processing by headquarter)
Scenario This scenario covers collaboration within a corporate group where the subsidiary acts as a sales office and the headquarter supplies the products. Associated subsidiaries act mainly as sales offices and sell these products - often in different countries.
Within this scenario the headquarter (SAP ERP) is in the role of the supplier and does ship the requested product in time directly to the customer (third-party order processing). This means that the subsidiary does not necessarily has to perform inventory management.
The Subsidiary triggers a Sales Order (for End-Customer) that contains products for which the external fulfillment is usually provided by the Headquarter. An automatic Intercompany Purchase Order is created that triggers the corresponding Intercompany Sales Order Processing at the Headquarter (using SAP ERP). The products ordered are then shipped from the Headquarter directly to the end-customer (of the subsidiary).
The supported process assists a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP. The following B2B messages are exchanged: Purchase Order, Purchase Order Confirmation, Third Party Order Fulfillment notification and Invoice. SAP ERP triggers Intercompany Supplier Invoices at subsidiary side , which in turn creates an immediate posting to Finance within SAP Business ByDesign. The data exchange is done using intermediate documents (IDocs) and the integration is enabled by the Material, Account and Contacts master data integration
Business Value a) Automated collaboration between headquarter and subsidiaries b) Transactional focus providing fully-integrated business processes c) Reuse of customary business processes (e.g. procure-to-pay, third-party order processing, Order-to-Cash)
Availability This scenario is available with release 1302 as Prepackaged Integration .
Procure-to-Pay (Stock) (Subsidiary buys from headquarter)
Scenario This scenario covers collaboration within a corporate group where the subsidiary acts as a independent sales office (subsidiary has stock management) and the headquarters supplies the products (HQ is responsible for stock replenishment). The headquarters or parent company supplies its subsidiaries with products. Associated subsidiaries act mainly as sales offices and sell these products - often in different countries.
Example Usecase: Subsidiary (using SAP Business ByDesign) creates an Intercompany Purchase Order, which automatically generates an Intercompany Sales Order at the Headquarter in SAP ERP. The subsidiary receives the requested products from the Headquarter. SAP ERP triggers Intercompany Supplier Invoices at subsidiary side, which in turn creates an immediate posting to Finance within SAP Business ByDesign.
The supported process assists a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP. The following B2B messages are exchanged: Purchase Order, Purchase Order Confirmation, Advanced Shipping Notification (ASN) and Invoice. The data exchange is done using intermediate documents (IDocs) and the scenario is enabled by the master data integration.
Business Value a) Automated collaboration between headquarter and subsidiaries b) Ensures transactional focus providing fully-integrated and real time business processes c) Reuse of standard business processes (e.g. procure-to-pay, Order-to-Cash)
Availability This scenario is available with release 1302 as Prepackaged Integration .