Concur Invoice Standard Edition Administration Help

Payment Manager - Overview

The Payment Manager feature allows a user to manage batches of invoices and run, search for and download import and extract files. If your company has added the Invoice Pay functionality to Payment Manager, you will have additional options, such as importing supplier banking information, working with cheque configurations, managing funding accounts and monitoring and managing invoices.

Definitions

The table below describes definitions of payment manager terms: 

Field

Description

Bank

The institution providing funding services.

Batch

A collection of payment demands scheduled for payment and sharing the same funding account

Batch Close

The date the batch no longer accepts new payment demands.

Batch Open

The date the batch is created and begins accepting payment demands.

Batch Schedule

The defined close and send dates for the batch.

Batch Send

The date the system sends the payment demands for processing.

Due Date

The scheduled payment date. This is calculated at initial creation from Invoice Date plus Payment Terms, and may be overwritten.

Funding Bank Account Confirmation

Process where the funding bank account is validated by Invoice Pay.

Funding Date

The date on which the payment batch will be funded.

On-Demand Import

An import that can be performed from within the Invoice user interface, instead of using SAP Concur overnight services to perform the job.

Payment Cycle

The number of days from initiation of funding request to actual payment.

Invoice

A request for payment of goods and services (typically an invoice, cheque request, etc.).

Payment Demand

A collection of invoices to the same supplier.

Payment Terms

The period (in calendar days) a buyer is granted to pay off the amount due to a supplier (net 30, 60 or 90 as examples).

Payment Method

Manner in which funds will be provided to the supplier.

Supplier/Vendor

Party providing goods or services to the client.

Supplier Import

Overnight or on-demand, the importing of supplier banking, address, contact information and other information via a data file or direct input using the user interface.

Voucher (Card)

Payment by an on file credit card the supplier uses on notification to debit the client’s card account the authorised amount.

Role Required

In order to activate this feature, the user must have the Is Invoice Admin role.

For more information about general payment manager processes, refer to the General Processes folder.

For more information about Invoice Pay processes, refer to the Invoice Pay Processes folder.