Concur Invoice Standard Edition Administration Help

Add Funding Account

Funding accounts are the primary method for supporting payment transactions between the client and supplier accounts.

The Invoice Pay administrator may add, modify or deactivate funding accounts.

To add a funding account:

  1. Click Payment Manager.

  2. Click Funding Accounts. The Funding Account List page appears.

  3. Click Add Funding Account. The Funding Account page appears.

  4. On the Funding Account page, fill out the required fields.

    AUD Bank Account

     

    Field

    Description

    Account Name

    The name on the account.

    Country/Currency

    This is the country and the currency that the funding account is set up in.

    Close Time

    The time at which batches using this funding account will close and not accept any more payment demands.

    Cash Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Cash Account Code" field for payments made with this funding account.

    Liability Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Liability Account Code" field for payment made with this funding account.

    Bank Name

    The name of the bank that services the account.

    Branch Location

    The branch identifier for the bank at which the account was opened. It can be a town, neighbourhood or other identifier.

    BSB Code

    The Bank State Branch (BSB) Code for the bank account.

    Account Number

    This is the number of the funding account. It displays as masked except for the last four digits when it is in Confirmed status.

    Name

    This is the name of the primary or secondary client employee who SAP Concur should contact for any banking or funding issues.

    Email

    Client primary or secondary employee email.

    Phone

    Client primary or secondary employee phone.

    Active

    This allows the user to create a new funding account and designate it as a new, active account. This field automatically defaults to No (inactive).

    Debit Authorisation Date

    The date the bank account is authorised to allow debits from SAP Concur.

    Apply Credit Memos

    This allows the user to enable credit handling. If set to Yes, Concur Invoice will begin to process credit transactions from suppliers, applying outstanding credits to invoices and only paying when the invoice is higher than the existing credit amount.

    EUR Bank Account

     

    Field

    Description

    Account Name

    The name on the account.

    Country/Currency

    This is the country and the currency that the funding account is set up in.

    Close Time

    The time at which batches using this funding account will close and not accept any more payment demands.

    Cash Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Cash Account Code" field for payments made with this funding account.

    Liability Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Liability Account Code" field for payment made with this funding account.

    Bank Name

    The name of the bank that services the account.

    Branch Location

    The branch identifier for the bank at which the account was opened. It can be a town, neighbourhood or other identifier.

    Mandate ID

    The Mandate ID must be unique for each Euro funding bank account. When the client authorises their bank to allow SAP Concur to debit for the purpose of funding their Expense Pay Euro payments, they establish a Mandate ID. This field defaults to the client’s entity ID and is editable by the client to allow them to serialise the mandate ID as needed for each bank account so that it matches the Mandate ID field on the SEPA B2B Direct Debit Mandate form they must provide to their bank.

    SWIFT Code

    Also known as SWIFT-BIC, BIC code and SWIFT ID, a SWIFT code is a standard format of Bank Identifier Codes. It is the unique identification code of a particular bank. The SWIFT code is 8 or 11 characters, made up of: 4 characters - bank code (only letters) 2 characters - country code (only letters) 2 characters - location code (letters and digits) 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

    IBAN

    The two character country code (in this example, GB), followed by two check digits then the bank identifier and account number, typically derived from the domestic account number.

    Format:

    Austria: AT2!n5!n11!n Length: 20

    Belgium: BE2!n3!n7!n2!n Length: 16

    Finland: FI2!n6!n7!n1!n Length: 18

    France: FR2!n5!n5!n11!c2!n Length: 27

    Germany: DE2!n8!n10!n Length: 22

    Greece: GR2!n3!n4!n16!c Length: 27

    Ireland: IE2!n4!a6!n8!n Length: 22

    Italy: IT2!n1!a5!n5!n12!c Length: 27

    Luxembourg: LU2!n3!n13!c Length: 20

    Netherlands: NL2!n4!a10!n Length: 18

    Portugal: PT2!n4!n4!n11!n2!n Length: 25

    Spain: ES2!n4!n4!n1!n1!n10!n Length: 24

    Sweden: SE2!n3!n16!n1!n Length: 24

    Switzerland: CH2!n5!n12!c Length: 21

    United Kingdom: GB2!n4!a6!n8!n Length: 22

    ! = characters, a = alphabetic, c = alphanumeric, n = numeric.

    Address Line 1

    Postal address provided to the bank for this bank account.

    Address Line 2

    Postal address provided to the bank for this bank account.

    City

    City provided to the bank for this bank account.

    Region

    Region provided to the bank for this bank account.

    Postal Code

    Postal code provided to the bank for this bank account.

    Name

    This is the name of the primary or secondary client employee who Concur should contact for any banking or funding issues.

    Email

    Client primary or secondary employee email.

    Phone

    Client primary or secondary employee phone.

    Active

    This allows the user to create a new funding account and designate it as a new, active account for a selected group. This field automatically defaults to No (inactive).

    Debit Authorisation Date

    The date the bank account is authorised to allow debits from SAP Concur.

    Apply Credit Memos

    This allows the user to enable credit handling. If set to Yes, Invoice will begin to process credit transactions from suppliers, applying outstanding credits to invoices and only paying when the invoice is higher than the existing credit amount.

    GBP Bank Account

     

    Field

    Description

    Account Name

    The name on the account.

    Country/Currency

    This is the country and the currency that the funding account is set up in.

    Close Time

    The time at which batches using this funding account will close and not accept any more payment demands.

    Cash Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Cash Account Code" field for payments made with this funding account.

    Liability Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Liability Account Code" field for payment made with this funding account.

    Zip (code)

    Required: The zip code of the county in which the company resides.

    Void

    The text that instructs the payee when the cheque should be considered void, and no longer valid.

    Bank Name

    Enter the name of the funding bank.

    Branch Location

    The branch identifier for the bank at which the account was opened. Can be a town, neighbourhood or other identifier.

    Mandate ID

    The Mandate ID must be unique for each Euro funding bank account. When the client authorises their bank to allow SAP Concur to debit for the purpose of funding their Expense Pay Euro payments, they establish a Mandate ID. This field defaults to the client’s entity ID and is editable by the client to allow them to serialise the mandate ID as needed for each bank account so that it matches the Mandate ID field on the SEPA B2B Direct Debit Mandate form they must provide to their bank.

    SWIFT Code

    Also known as SWIFT-BIC, BIC code and SWIFT ID, a SWIFT code is a standard format of Bank Identifier Codes. It is the unique identification code of a particular bank. The SWIFT code is 8 or 11 characters, made up of: 4 characters - bank code (only letters) 2 characters - country code (only letters) 2 characters - location code (letters and digits) 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

    IBAN

    IBAN: The two character country code (GB), followed by two check digits and 18 alphanumeric characters for the domestic bank account number. Example: GBkk BBBB SSSS SSCC CCCC CC B = alphabetical bank code, S = sort code (often a specific branch), C = account number.

    Settlement Account Number (HSBC bank only)

    Enter the account information for the debit transactions in this field. The account number should be 8 digits numeric.

    Building Number and Road

    Postal address provided to the bank for this bank account. Either the Building Number and Road or the Building Name field must be completed.

    Building Name

    Postal address provided to the bank for this bank account. Either the Building Number and Road or the Building Name field must be completed.

    Town

    Town provided to the bank for this bank account.

    Locality

    Locality provided to the bank for this bank account.

    Postal Code

    Postal code provided to the bank for this bank account.

    Name

    This is the name of the primary or secondary client employee who SAP Concur should contact for any banking or funding issues.

    Email

    Client primary or secondary employee email.

    Phone

    Client primary or secondary employee phone.

    Active

    This allows the user to create a new funding account and designate it as a new, active account for a selected group. This field automatically defaults to No (inactive).

    Debit Authorisation Date

    The date the bank account is authorised to allow debits from SAP Concur.

    Apply Credit Memos

    This allows the user to enable credit handling. If set to Yes, Concur Invoice will begin to process credit transactions from suppliers, applying outstanding credits to invoices and only paying when the invoice is higher than the existing credit amount.

    USD Bank Account

     

    Field

    Description

    Account Name

    The name on the account.

    Country/Currency

    This is the country and the currency that the funding account is set up in.

    Close Time

    The time at which batches using this funding account will close and not accept any more payment demands.

    Cash Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Cash Account Code" field for payments made with this funding account.

    Liability Account

    This is the accounting code that will appear in the Invoice Standard Accounting Extract "Liability Account Code" field for payment made with this funding account.

    Bank Name

    The name of the bank that services the account.

    Routing Number

    This is the identification number for the bank.

    Account Number

    This is the number of the funding account. It displays as masked except for the last four digits when it is in Confirmed status.

    Type

    Specifies whether the account is Checking or Savings.

    Name

    This is the name of the primary or secondary client employee who SAP Concur should contact for any banking or funding issues.

    Email

    Client primary or secondary employee email.

    Phone

    Client primary or secondary employee phone.

    Active

    This allows the user to create a new funding account and designate it as a new, active account for a selected group. This field automatically defaults to No (inactive).

    Debit Authorisation Date

    The date the bank account is authorised to allow debits from SAP Concur.

    Apply Credit Memos

    This allows the user to enable credit handling. If set to Yes, Invoice will begin to process credit transactions from suppliers, applying outstanding credits to invoices and only paying when the invoice is higher than the existing credit amount.

  5. Review the funding account information for accuracy, then click Save.