Concur Invoice Standard Edition Administration Help

Change the Funding or Payment Date of a Payment Demand or Invoice

To change the funding or payment date:

  1. Open the demand or invoice.

  2. Select Actions > Change Dates.

  3. Select either Change Funding Date or Change Payment Date (the two dates are linked).

    Depending on which command you select, the system performs the following calculations:

    • Change Funding Date: This is the date the invoice will be funded and precedes the actual payment date. Enter a date in Proposed Funding Date, and the system calculates whether the date is valid (does not fall on a non-banking day) and then adds the number of days required to process the payment, resulting in a payment date.

    • Change Payment Date: This is the date the supplier will receive payment and falls after the funding date. Select this command, enter a date in Proposed Payment Date, and the system calculates whether the date is valid (does not fall on a non-banking day) and then subtracts the number of days required to process the payment, resulting in a funding date.

  4. When done, click Change.

To change the funding or payment date of a failed invoice:

  1. Click Failed Payment to open the Failed Payments page.

  2. Select one or more invoices to act on.

  3. Click Actions > Change Dates.

  4. Click either Change Funding/Issue Date or Change Payment Date. The Change Funding Date window appears.

  5. Click either Change Funding/Issue Date or Change Payment Date. The Change Funding Date window appears.

    Depending on which command you select, the system performs the following calculations:

    • Change Funding/Issue Date: This is the date the invoice was to be funded but experienced an issue. It precedes the actual payment date. Select this command, enter a date in Proposed Funding Date, and the system calculates whether the date is valid (does not fall on a non-banking day) and then adds the number of days required to process the payment, resulting in a payment date.

    • Change Payment Date: This is the date the supplier expects to receive payment, and falls after the funding/issue date. Select this command, enter a date in Proposed Payment Date, and the system calculates whether the date is valid (does not fall on a non-banking day) and then subtracts the number of days required to process the payment, resulting in a funding date.

  6. Click Change to accept the new funding or payment date (they work in tandem). The system recalculates the new dates for this invoice and moves the invoice to the payment demand whose supplier and funding account matches that of the invoice.