Concur Invoice Standard Edition Administration Help

April 2018 Invoice Standard Edition Admin Summary

Last Update: 14th April, 2018

Invoice and Purchase Requests

Approval Timeout Configurable

Clients can now modify the number of days after which an invoice waiting for approval is automatically routed to a designated manager. Previously, the approval timeout interval was set to 10 days and could not be modified.

Business Purpose/Client Benefit: This enhancement gives clients more flexibility when configuring approval routing.

Purchase Request and Purchase Order

Bill-To and Ship-To Email Fields Added to Import and Export

In the Manage Company Locations page, when clients add an email address to a bill-to location or a ship-to location, if clients import or export company locations, the bill-to and ship-to email addresses are included in the information.

Business Purpose/Client Benefit: This enhancement ensures that bill-to and ship-to email addresses are included when company locations are imported and exported.

Product Settings

Clarification: Spend Category Column Displays Suggestions for English and Japanese Language Only

Clients who view Invoice in English or Japanese will see spend category suggestions at the top of the list in bold in the Spend Category column on the Invoice - Expense Types page in Product Settings.

Business Purpose/Client Benefit: This clarification makes it easier for clients to know what they are seeing in the Spend Category column depending on the language selected for their entity.

Budget

Budget Release Notes

Clients can view new budget functionality and enhancements in the new Budget Release Notes which are located on the same page as the other product release notes.

Business Purpose/Client Benefit: Standalone release notes provide greater visibility for Budget.

In-Product Messaging

(United States) Opt Out of In-Product Messaging

Clients in the United States can now opt out of in-product messaging.

Business Purpose/Client Benefit: This enhancement gives clients the ability to choose which in-product messaging they see.

Miscellaneous

Update: Users by Browser Report – North America Data Centre Only

In the March release, the Users by Browser report was updated to include more information. These updates apply only to the North America data centre.

Clarification: Accessibility – Keyboard Access for Working for Others Quick Help

In the March release, the Working for Others Quick Help became accessible via the keyboard. This enhancement enables clients to select the Quick Help icon by using the Tab key and to access the Quick Help information by pressing the spacebar or the Enter key.

Planned Changes

The items in this section are targeted for future releases. Concur reserves the right to postpone implementation of – or completely remove – any enhancement/change mentioned here.

**Planned Change** New Feature for Outdated Data

This new feature will allow clients to control how long SAP Concur stores their data based on who, when and where criteria.

Business Purpose/Client Benefit: This feature gives clients the ability to meet their specific compliance needs regarding data retention.

**Planned Change** Support for Plain Text FTP to End 15 May, 2018

Concur is announcing the end of support for plain text FTP as a means to transfer data to and from Concur.

Plain text FTP is not a secured protocol and has inherent security vulnerabilities. On 15th May, 2018, Concur Operations will apply a security update to our File Transfer infrastructure, restricting the use of plain text FTP as a part of our ongoing commitment to securing our customers’ data and meeting the audited security requirements of the "Concur Trust Platform".

**Planned Change** Removing the "Privacy Agreement" Page

For customers who currently display the Privacy Agreement page to users, be aware that – targeted for May – SAP Concur will eliminate that page. That means the privacy agreement will no longer display under any circumstances. In addition, the options to customise the privacy agreement text and to apply policy (for example, to require that a user accept the privacy agreement) will be removed.

In a separate release, SAP Concur will provide a standard privacy statement, which can be accessed via a link in the page footer.

Business Purpose/Client Benefit: The intent of the change is to ensure that all customers see the same unmodified SAP Concur privacy statement.

**Planned Change** New Privacy Statement Planned for May Release

In the release note named **Planned Changes** Removing the "Privacy Agreement" Page, we describe changes that will occur when the current customisable privacy policy is discontinued. We also discuss the new Privacy Statement that SAP Concur will provide as a requirement of being a "processor" of customer data.

The intent is to replace all occurrences of customised or unique policy text – in all SAP Concur products and the mobile app – with the SAP Concur Processor Privacy Statement, which describes our processing activities of customer data.

Be aware that the new text will be available soon, targeted for May.

Business Purpose/Client Benefit: The intent of the change is to ensure that all customers see the same unmodified SAP Concur privacy statement.

Client Notifications

SAP Concur Non-Affiliated Subprocessors

The list of non-affiliated subprocessors is available here: SAP Concur Non-Affiliated Subprocessors (English only)

Monthly Browser Certifications

The Concur Release Notes – Monthly Browser Certifications document lists current and planned browser certifications. The document is available with the other SAP Concur monthly release notes.