October 2016 Expense Standard Edition Admin Summary
QuickBooks
Refresh Button Added to the QuickBooks Company Details
The Refresh button is now added to the QuickBooks Company Details dialogue box for QuickBooks Online (QBO) and QuickBooks Desktop (QBD) clients. Use the Refresh button to refresh Concur with the most recent data from QuickBooks.
Business Purpose / Client Benefit: This feature ensures that your Concur company has the latest data from your QuickBooks company.
Last Synced Date and Time Displayed for QuickBooks Online (QBO)
The Accounting page in Setup now displays the date and time your Concur company was last synced with your QuickBooks company.
Business Purpose / Client Benefit: This enhancement provides admins with additional information about the data exchange between your Concur company and your QuickBooks company.
Expense
Expenses Linked to E-Receipts: Expense Fields Locked When Linked to an E-Receipt
Concur added new handling for expenses linked to e-receipts coming through the receipt API v4. This affects e-receipts from new or updated partner data connecting via the App Centre.
To maintain the data integrity of key values, Concur locks the following fields in an expense entry when that entry is associated with an e-receipt:
Transaction date
Transaction amount and currency
Supplier name
No one will be able to edit these locked fields. This new functionality is similar to the current functionality for expenses linked to company card transactions.
Business Purpose / Client Benefit: This change takes advantage of the trusted nature of the data that has come directly from a supplier in the form of an e-receipt.
**Coming Soon** Expanded Access to Payment Types
Users will soon have additional choices in the Payment Type field when creating an expense manually or via ExpenseIt. Instead of the Payment Type field defaulting to Cash, users will be able to select a payment type representing the card they used when incurring the expense. The payment type will be custom, as configured by their company admin. This enhancement will not affect corporate card charges. Today corporate card charges have a fixed payment type, and this will not change.
Business Purpose / Client Benefit: This enhancement will benefit companies with one or more credit card programs that are not tied to a corporate credit card feed.
Value Added Tax (VAT)
(Canada) HST Changes for Prince Edward Island
From 1 October 1 2016 the HST (Harmonized Sales Tax) rate for the Canadian province of Prince Edward Island increased to 15%.
Business Purpose / Client Benefit: Businesses maintain best-practice tax compliance.
Terminology
Spanish Terminology Changes
Concur made changes to five Spanish terms. These changes are for es-ES (European/Spain) Spanish, not es-CO (Latin American) Spanish.
US-English Term | Current Spanish Term | Updated Spanish Term |
|---|---|---|
depart | partida | salida |
report (expense report) NOTE: Missed instances of nota de gasto are now informe de gasto, to provide consistency in terminology. | nota | informe |
tax authority | autoridad impositiva | administración tributaria |
travel allowance | dieta de viaje | dietas por desplazamiento |
VAT rate | tasa de IVA | tipo impositivo |
Please make note of these changes as they may influence your company’s internal documentation or training materials.
Business Purpose / Client Benefit: These changes improve accuracy and consistency of the Spanish version of the Concur user interface.
Japan Public Transportation (JPT)
JPT Jorudan Maintenance
The Japan Public Transportation (JPT) database of stations and lines received routine maintenance changes including additions, name changes and removals.
Business Purpose / Client Benefit: Lists in Expense continue to reflect JPT's current stations and lines.
Administration
File Transfer Security Update
During the month of October 2016, Concur Operations will apply a routine security update to our File Transfer infrastructure (SecureTransport). This is part of our ongoing commitment to securing our customers’ data and meeting the audited security requirements of the "Concur Trust Platform". As part of this update, only TLS v1.1 and TLS v1.2 will be supported for FTP/S (FTP-SSL) and HTTPS protocols. New ciphers will be in place for EMEA (st-eu.concursolutions.com) on 8 Oct, and US migration (st.concursolutions.com) on 22 Oct. The expected time of each modification is 10 AM Eastern time.
For more information on TLS and cipher support, refer to the File Transfer User Guide (English only).
Concur has created a SecureTransport staging environment that US and EMEA customers can test against. The URL is st-staging.concursolutions.com. The testing is for connectivity only. It’s possible to upload files in this environment, however the files will not be processed. Protocols available in SecureTransport staging environment are: HTTPS, SSH (SCP, SFTP), and FTP/S.
**Coming Soon** Support for TLS v 1.0 Encryption Protocol to End March of 2017
Concur announces an End of Support (March 2017) cycle for version 1.0 of the TLS encryption protocol, continuing support for the more secure 1.1 and 1.2 versions of TLS. As background, the TLS protocol allows secure back and forth communications between a phone or computer and a cloud-based service. Note that, since less than 1% of Concur users are logging in to Concur Solutions using browsers or phones limited to version 1.0, a very small number of users are affected by this support discontinuation.
Business Purpose / Client Benefit: Concur is taking this step after careful consideration of both the client’s security and ease of upgrade to the newer, more secure 1.1 and 1.2 versions of TLS. This end of life plan for TLS v 1.0 ensures our clients are communicating with Concur services in a safe and secure manner using TLS v. 1.1 and newer.
More Information: Additional information about this change for TLS support will be included in upcoming release notes included in monthly service releases.
