Verification of Valuation Results

A valuation result is a line within a worklist, which displays the calculated accrual amount and all of the data that is required for the calculation. There are two types for documents for which you can calculate amounts, namely goods receipt items and delivery items with goods issue. The calculated amounts that are verified include the accrual amount, anticipated amount, and posted amount. For the valuation result in question, you can also display the conditions whose data was used by the system when calculating the anticipated amount.

After you have verified a valuation result, you can initiate a new valuation if required. You can define whether or not the valuation result can be posted to Financial Accounting, and you can create an accrual document for one or more valuation results.

Prerequisites

In transaction Period-End Valuation: Creation of Worklist (CMM_PEV_CALC), you have calculated the valuation results for certain company codes and up to a particular valuation key date for the relevant objects (goods receipt items or delivery items with goods issue).

You can then select these valuation results for a particular valuation key date and for certain company codes.

For more information, see the prerequisites for the individual processes:

Features

Financial Accounting Data

Based on the valuation key date and posting period, you can verify and modify the posting date and resetting date. As standard, the system proposes the last day of the month for the posting date, and the first day of the following month for the resetting date. You have the option of entering a document header text for an accrual document that you can create for the individual valuation results at a later stage.

Extensive Selection Options

A valuation has a verification status, a calculation result status, and a lifecycle status. The lifecycle status indicates whether or not a valuation result has already been used in an accrual document. You can use each of the status values as selection criteria as follows:

For example, you can select only those valuation results that you have not yet started to verify, or only those that have already been classified as postable. You can also select those valuation results for which a warning or error message has been issued. You can also select those valuation results that have not yet been transferred to an accrual document, or those that originate from an accrual document that has been deleted.

You can enter further selection criteria for a material, trading contracts in sales or procurement, purchasing documents, sales documents, or sales using cross-company-code stock transport orders.

Simulation Mode

The simulation mode allows you to verify the simulated valuation results in advance.

When making its selection in simulation mode, the system only considers those valuation results that were calculated in simulation mode previously using transaction CMM_PEV_CALC (or report MEV_CREATE_WL).

In transaction PEV: Initial Selection (CMM_PEV_WL), you can only display and revaluate simulated valuation results. If a simulated worklist already exists, and you then create a worklist in non-simulation mode, the system replaces the simulated valuation results using the productive data.

Verifying a Valuation Result

During the period-end verification process, you change the verification status of a valuation result. In doing so, you specify whether a valuation result can be transferred to an accrual document. The following verification status values are possible:

The initial status for a valuation result is Not Started.
Blocked: The valuation result is incorrect but cannot be corrected at this moment in time. For example, the current commodity curve may not be available.
Postable: The valuation result is correct and can be transferred to an accrual document. If the valuation result was not calculated correctly (status of the valuation result is Failed), you cannot assign the verification status Postable.
Non-Postable: The valuation result is incorrect but cannot be corrected at this moment in time. You may have to post this valuation result manually. In this case, the accrual document is used for documentation purposes only. No automatic postings are made; you can create any accrual postings that you require manually using transaction FB01, for example.
You must only assign this status in extremely rare, exceptional circumstances.

Error Log

It may be the case that errors exist for a particular valuation result. You can display all of the errors and warning messages that were found during the last valuation.

Revaluation

You can revaluate individual valuation results. Within this process, the system recalculates a valuation result using the very latest data available for the valuation key date. If, in the meantime, you have generated a final invoice within the period in question, the system deletes the valuation result as it is no longer relevant for the period-end valuation.

Note Note

In Customizing, you can specify that no invoices or reversals are able to be posted within the period in question if a valuation result or accrual document already exists for the goods receipt item or delivery item in question. These settings prevent the basis for the period-end valuation from changing without being checked by anyone, and also prevent transactions from being valuated again through real invoices.

End of the note.

Creating an Accrual Document

You can create an accrual document for one or multiple valuation results. In doing so, the system takes the following criteria into consideration:

The system always distributes postable and non-postable valuation results across different accrual documents.
If you have not fixed an exchange rate in purchasing for converting the purchase order currency to local currency, the system considers the currency according to the current rate of exchange on the posting date. The system copies the purchase order currency from the purchase order. It also considers whether or not the exchange rate was fixed in the purchase order.

On the sales side, the behavior of the period-end billing documents in terms of fixing an exchange rate is the same as for standard billing documents.
If you have fixed different exchange rates for the currencies for different valuation results in purchasing, the system distributes the valuation results among various different accrual documents accordingly.
The system ensures that the valuation results of one billing document are grouped together in one accrual document.

Entering a Note

You have the option of entering a note for a valuation result. If you create an accrual document for a valuation result, the note is then available within the corresponding item of the accrual document. If you delete the accrual document, the system returns the item and the note is available once again in the valuation result.

Activities

You can process a worklist for valuation results in Sales and Distribution or in Materials Management:

On the SAP Easy Access screen, choose Logistics Sales and Distribution Sales Environment Period-End Valuation PEV: Maintain Worklist (transaction CMM_PEV_WL).
On the SAP Easy Access screen, choose Logistics Materials Management Purchasing Environment Period-End Valuation PEV: Maintain Worklist (transaction CMM_PEV_WL).

First, you define the valuation key date for which the valuation results are to be selected. As part of Financial Accounting, you enter the posting date, resetting date, and optionally a document header text for the accrual document.
You must specify at least one company code.
Enter your selection criteria and choose Execute.
A worklist containing valuation results is displayed. Select and process a valuation result depending on its status. The following options are available for you, for example:
- You can extend the display of the accrual document items by adding further fields, for example for entering a note, or for displaying the batch number or other data. To do this, choose (Select Layout...).
- You can also modify the verification status, for example by changing it to Postable or Non-Postable.
- You can revaluate individual valuation results.
- If any errors or warning messages exist for a particular valuation result, you can choose Messages to display these.
- After you have double-clicked a valuation result line, you can choose the View field to display additional data, such as data regarding the price elements and condition values.
  For more information, see Configurable User Interface for Pricing and Pricing View.
Select the valuation results you require and choose Create Accrual Document to create an accrual document for one or more valuation results. With that, the accrual document is then available in transaction PEV: Maintain Accrual Document (CMM_PEV_AD). The system no longer displays the related valuation results in the valuation results worklist.

Completeness Check

You can check the completeness in Sales and Distribution or in Materials Management:

On the SAP Easy Access screen, choose Logistics Sales and Distribution Environment Period-End Valuation: Completeness Check (transaction CMM_PEV_CC).
On the SAP Easy Access screen, choose Logistics Materials Management Environment Period-End Valuation: Completeness Check (transaction CMM_PEV_CC).

If you selected the checkbox Select open Valuation Results, the system lists the valuation results that are to be verified during the posting period and during the fiscal year of the valuation key date. These valuation results can either have the lifecycle status Open or Reopened.

Choose transaction PEV: Maintain Worklist (CMM_PEV_WL) to first verify the valuation results and then create an accrual document after you have verified them.