Automatic Posting from Depreciation Areas to General Ledger Accounting

Depending on the specifications in the chart of depreciation and in the asset class, you can manage up to 99 depreciation areas for each asset in the Asset Accounting. Often you are required to reflect these different parallel asset valuations in General Ledger Accounting.

Features

The posting amounts of the depreciation areas are updated on the G/L accounts. The update depends on the option you choose for how the depreciation area posts to the general ledger: You can specify that a depreciation area posts either in real time (with parallel valuation using the ledger approach), immediately (for parallel valuation using the accounts approach), or using periodic processing (for example, for special reserves). Depreciation can only be updated periodically.

In Asset Accounting, you have to specify the ledgers that the system posts to in General Ledger Accounting by assigning an accounting principle for each chart of depreciation and depreciation area.

When you define depreciation areas, the following options are available for how the area posts to the general ledger:

0 - Area Does Not Post
1 - Area Posts in Realtime
2 - Area Posts APC and Depreciation Periodically
3 - Area Posts Depreciation Only
4 - Area Posts APC Immediately, Depreciation Periodically

The use of the posting options Area Posts in Realtime and Area Posts APC Immediately, Depreciation Periodically is explained below.

Posting to general ledger: Use of Posting Options

Ledger Approach

For the leading depreciation area of a valuation that manages APC and posts to the general ledger, you have to choose the Area Posts in Realtime option. If you use the ledger approach, this applies not only for the leading valuation, but also for the parallel valuation.

Accounts Approach

For the leading depreciation area of the leading valuation that manages APC and posts to the general ledger, you have to choose the Area Posts in Realtime option. For the leading depreciation area of the non-leading valuation that manages APC and posts to the general ledger, you have to choose the Area Posts APC Immediately, Depreciation Periodically option.

Posting to general ledger: In real time or immediately

	Posting indicator Area Posts in Realtime	Posting indicator Area Posts APC Immediately, Depreciation Periodically
Time of Document Posting	The system posts the documents for all relevant valuations, regardless of whether you chose the option Area Posts in Realtime or Area Posts APC Immediately, Depreciation Periodically. If the system cannot create and update all documents, then no documents are posted.	The system posts the documents for all relevant valuations, regardless of whether you chose the option Area Posts in Realtime or Area Posts APC Immediately, Depreciation Periodically. If the system cannot create and update all documents, then no documents are posted.
Technical Clearing Account for Integrated Asset Acquisition⁽¹⁾	The valuating document of the valuation, which you post with this indicator, posts against the Technical Clearing Account for Integrated Asset Acquisition.	The valuating document of the valuation, which you post with this indicator, does not post against the Technical Clearing Account for Integrated Asset Acquisition; instead this valuation posts against the Offsetting Account for Acquisition Value (KTANSG).
Checks for the Technical Clearing Account for Integrated Asset Acquisition Need for Parallel Depreciation Areas	The system ensures that the Technical Clearing Account for Integrated Asset Acquisition always has a balance of zero (for example, for currencies and account assignments). Therefore, for depreciation areas that post in real time, parallel depreciation areas have to be defined for all currencies.	The valuating document of the valuation that posts immediately does not post against the Technical Clearing Account for Integrated Asset Acquisition. From a technical perspective, it is not mandatory that you create parallel depreciation areas for this depreciation area. However, from a business perspective, you should check whether parallel depreciation areas are needed.

Posting indicator Area Posts in Realtime

Posting indicator Area Posts APC Immediately, Depreciation Periodically

Time of Document Posting

The system posts the documents for all relevant valuations, regardless of whether you chose the option Area Posts in Realtime or Area Posts APC Immediately, Depreciation Periodically.

If the system cannot create and update all documents, then no documents are posted.

The system posts the documents for all relevant valuations, regardless of whether you chose the option Area Posts in Realtime or Area Posts APC Immediately, Depreciation Periodically.

If the system cannot create and update all documents, then no documents are posted.

Technical Clearing Account for Integrated Asset Acquisition⁽¹⁾

The valuating document of the valuation, which you post with this indicator, posts against the Technical Clearing Account for Integrated Asset Acquisition.

The valuating document of the valuation, which you post with this indicator, does not post against the Technical Clearing Account for Integrated Asset Acquisition; instead this valuation posts against the Offsetting Account for Acquisition Value (KTANSG).

Checks for the Technical Clearing Account for Integrated Asset Acquisition

Need for Parallel Depreciation Areas

The system ensures that the Technical Clearing Account for Integrated Asset Acquisition always has a balance of zero (for example, for currencies and account assignments). Therefore, for depreciation areas that post in real time, parallel depreciation areas have to be defined for all currencies.

The valuating document of the valuation that posts immediately does not post against the Technical Clearing Account for Integrated Asset Acquisition.

From a technical perspective, it is not mandatory that you create parallel depreciation areas for this depreciation area. However, from a business perspective, you should check whether parallel depreciation areas are needed.

Explanation:

(1) The posting in the same ledger has the result that, for the accounts approach, it is only possible to have one depreciation area that manages APC and posts with the posting option Area Posts in Realtime.

You have to use report RAPERB2000 for periodic posting.

More Information

For more information about Customizing for depreciation areas and about the posting indicator, see Customizing for Asset Accounting (New) under Start of the navigation path Valuation Next navigation step Depreciation Areas Define Depreciation Areas End of the navigation path .

For more information, see also the application documentation: