Clearing House

Definition

The clearing house object represents the clearing house, card services company, or fleet card company that the oil company bills for sales made using payment cards at service stations within the service station network.

Use

For each clearing house object, you can:

  • Transmit transaction data to the clearing house or fleet card company

  • Settle with the clearing house or fleet card company

  • Simultaneously transmit transaction data and settle

  • Reconcile payment card transactions received from the clearing house/card services company against payment card transactions received from the service station

Each settlement run is executed for a specific clearing house object and payment card type combination.

For more information about payment card settlement, see Settlement and Transmission of Payment Card Transactions .

For more information about payment card reconciliation, see Reconciliation of Payment Card Transactions .

Structure

Both Customizing and application master data are attached to the clearing house object. You must define the following for each clearing house object:

  • Clearing house or fleet card company name

  • Financial Accounting (FI) data. You have to assign a chart of accounts and company code to each clearing house object.

  • An invoicing method. The invoicing method is used to determine the billing document to be created in Service Station Partner Invoicing .

  • A clearing procedure. This determines the posting keys used in the creation of the FI accounting documents

  • A condition type level. This defines at which level the fees are calculated.

  • FI posting document type. This defines the document type for the FI clearing document.

You can also define the following:

  • Financial Accounting (FI) data. In the case of credit card and Eurocheque card clearing houses, you specify the receivables account and, if required, the cash clearing account to be used in the settlement process.

  • Controlling (CO) data. You specify a controlling area, a cost center, a CO distribution cycle and a CO cycle business add-in to each clearing house for distributing costs associated with payment card handling. The distribution cycle determines how the CO costs are distributed, The business add-in selected performs the calculations.

  • Merchant IDs assigned to the oil company by the clearing house

  • Various optional transmission settings involved in payment card handling

  • Conversion group. This defines to which format the data being transmitted to the clearing house must be converted.

  • FI document currency. If you specify a specific currency, all transactions are recorded in this currency. Otherwise a separate FI document is created for each transaction currency.

  • Exchange type for FI document. Here you can specify which exchange rate type you want to use for the currency conversion into the FI document currency. If no value is selected, M is defaulted.

  • Transmission document currency. If you specify a specific currency, all transactions are recorded in this currency. Otherwise a separate transmission document is created for each transaction currency

  • Exchange type for transmission document. Here you can specify which exchange rate type you want to use for the currency conversion into the transmission document currency. If no value is selected, M is defaulted.

For additional information about Customizing for the clearing house object, refer to the Implementation Guide (IMG) for the Start of the navigation path Industry Solution Oil & Gas (Downstream)and choose SSR Next navigation step Payment Card Handling Next navigation step Clearing House Next navigation step Clearing HouseObject Next navigation step Maintain clearing house object. End of the navigation path

For information about clearing house object data that you define in the application, see Defining SD and CO Data for Clearing Houses .