Detailed Transaction Files

Use

Detailed transaction files (DTFs) store payment card transaction data received from external systems and make this data available for subsequent processes such as payment card settlement, and for reporting. Data from the DTFs is aggregated in the Document Base Table (DBT) so that it is available for use in billing documents and goods movement documents.

If necessary, you can enter transaction data held in the DTFs manually. For more information, see Creating Payment Card Transaction Data .

Prerequisites

In Customizing for the Industry Solution Oil & Gas (Downstream) , you generate DTF tables after you have defined payment card types at the company code level. To generate DTF tables choose Start of the navigation path SSR Next navigation step Payment Card Handling Next navigation step General Settings Next navigation step Generate DTF objects. End of the navigation path

Unless you create payment card transactions manually, payment card transaction data must be uploaded from an external system. Therefore, the interface between the SAP Oil & Gas system and the external system must be configured. For more information, see Interfaces to External Systems .

Features

The system checks uploaded data and gives invalid data an error status. Invalid data is not written to the Document Base Table (DBT) . In Customizing for the Industry Solution Oil & Gas , you can add your own routines for checking that transaction data is valid by choosing Start of the navigation path SSR Next navigation step Payment Card Handling Next navigation step Maintain Business Add-Ins for Payment Card Handling Next navigation step Business add-in for validation. End of the navigation path

The system checks that manually entered payment card transaction data is complete. If transaction data is not complete, you cannot save it. In Customizing for the Industry Solution Oil & Gas (Downstream) , you can add your own routines for checking that manually entered data is complete by choosing Start of the navigation path SSR Next navigation step Payment Card Handling Next navigation step Maintain Business Add-Ins for Payment Card Handling Next navigation step Business add-in for incompletion check for detail transaction file. End of the navigation path

You can list data held in the DTFs to display total and sub-total values according to various selection parameters. From the list you can navigate directly to individual transactions and documents created using data held in the DTFs. For more information, see Displaying Detailed Payment Card Transaction Data .

DTFs hold detailed transaction data received from service stations and additional data that is required for subsequent processing. For each payment card transaction, you can display a:

  • Header area. This shows:

    • Business location master data

    • The following data relating to the transaction:

      • Receipt number

      • Terminal ID

      • Cashier number and name

      • Payment card type

      • Date and time of transaction

      • Total value of transaction

      • Clearing house disagio (if specified in Customizing)

      • Participation fee charged to the service station partner (if specified in Customizing)

  • Tabcontrol that you can use to navigate between the following subscreens:

    • Item . This screen displays the list of items belonging to the transaction and detailed data relating to each item.

    • Status . This shows detailed status information, including the validation status, and, if applicable, splitting result and complaint status.

    • Payment card . This shows detailed payment card data, including payment card number and expiry date, clearing house ID and, if applicable, authorization number.

    • Settlement information . This shows data relating to:

    • Eurocheque card information . This tab appears if the card is defined as a Eurocheque card. It shows special data (for example, bank code and card suffix) that is required by Eurocheque card clearing houses.

Activities

If data cannot be received, for example, because of a failure of the POS system, you can enter transaction data manually. For more information, see Creating Payment Card Transaction Data .

If the system does not validate an uploaded payment transaction, the transaction data is written to a DTF but not to the Document Base Table (DBT) . You can:

  1. Display validation errors. For more information, see Displaying Detailed Payment Card Transaction Data .

  2. Correct transaction data that is not validated, so that the data is written to the DBT and made available for subsequent processing. For more information, see Correcting Detailed Payment Card Transaction Data .

You can also change data held in the document base table by reversing the source data in the DTF and then entering new data. For more information, see Changing Settlements and Transmissions .