Editing a Distribution List

  1. In the folder contents list, select the distribution list by double-clicking on it.

  2. Choose .

  3. Add new entries.

You can add information yourself for external addresses that are not stored in the address management.

  1. To do this, choose Start of the navigation pathExtras  Next navigation step Fax entry, Internet entry, X.400 entry or Remote SAP entryEnd of the navigation path .

  2. In the subsequent dialog box, enter the address and, if necessary, further information, which is entered on the fax cover sheet when a fax is sent, for example.

  3. Choose .

The following functions are also available:

Function

Menu Path

Description

Expand distribution list

Start of the navigation pathExtras Next navigation step  Expand DL  Next navigation step  Expand entry completely or Expand entry or Expand DL completelyEnd of the navigation path

Distribution lists that have been included in other distribution lists can be expanded to display all the entries.

  • Expand entry completely : The selected distribution list is expanded to display all entries.

  • Expand entries : The selected distribution list is expanded to display the first level of entries.

  • Expand DL completely : A flat list of users is displayed.

Private distribution lists that are included in shared distribution lists are always expanded automatically.

Combine distribution list

Start of the navigation pathExtras Next navigation step  CombineEnd of the navigation path

The selected entries are combined to create a new distribution list.

Combine and replace distribution list

Select Start of the navigation pathExtras Next navigation step Combine and replaceEnd of the navigation path

The selected entries are combined to create a new distribution list and displayed in the old distribution list as a single entry.

Enter your name in (or delete your name from) a subscription list

Start of the navigation pathExtras Next navigation step SubscribeEnd of the navigation path or Cancel subscription

This function is not available for administrators. If you are an administrator, select Change and enter your name.

Move distribution list

Start of the navigation pathDistribution list Next navigation step  MoveEnd of the navigation path

For further information, see Moving Documents .

Copy distribution list

Start of the navigation pathDistribution list Next navigation step  CopyEnd of the navigation path

For further information on copying, see Moving Documents .

Print distribution list

Start of the navigation pathDistribution list Next navigation step  PrintEnd of the navigation path

For further information on printing, see Printing a Document .

Delete distribution list

Start of the navigation pathDistribution list Next navigation step  DeleteEnd of the navigation path

For further information, see Deleting and Retrieving Documents .

  1. Choose .