Checks for Internal Orders (CO-OM-OPA)

Because the create archive program only selects orders that can be deleted, the criteria for deleting data is the same as for archiving data.

Internal orders have a deletion flag and a deletion indicator. Both are set by task functions.

  • Setting and deleting the deletion flag

You activate or reset the deletion flag for an internal order in the master data maintenance. If you set the deletion flag, the system checks whether the order can be deleted. Normally, you can only set the deletion flag if the order balance is zero. The following are exceptions:

  • Statistical orders

  • Orders for which the settlement profile is set up so that the actual costs are not to be settled or do not require settlement.

  • Setting the deletion indicator

Before you can set the deletion indicator, you need to set the delete flag. Residence time one must also have expired. You cannot reverse the deletion indicator once it is set.

You can set both the deletion flag and the deletion indicator in mass processing. In the Internal Orders menu, choose Start of the navigation path Tools Next navigation step Archiving Next navigation step Orders End of the navigation path and then Preparation.

This process only archives orders for which the deletion indicator is set and for which residence time two has expired.

Both the residence times are part of the order type. You can change them in the implementation guide for internal orders by choosing Start of the navigation path Order Master Data Next navigation step Define Order Types. End of the navigation path