Creating Archive Files (CO-PA)

Use

When an operating concern is generated, archiving objects and the relevant preprocessing, write, delete, and reload programs are generated.

For information about the archiving objects and the tables that can be archived, see Archiving CO-PA Transaction Data .

Prerequisites

  • Before archiving, you have updated the reports and the summarization levels that use the data to be archived.

  • By way of preparation of the archiving of profitability segments (using archiving object COPAC_xxxx), you have determined in tables CE4_xxxx, CE4_xxxx_ACCT, and CE4_xxxx_FLAG those profitability segments that are not used in any application (including CO-PA). To do so, proceed as follows:

    1. In the SAP menu for Profitability Analysis, choose Start of the navigation path Tools Next navigation step Archive End of the navigation path and select the archiving object COPAC_xxxx.

    2. Choose Preprocessing .

    3. Select the variant with which the program should be started. If no variants exist, you can create one by choosing the Maintain pushbutton. For more information about creating variants, see the Help documentation on the Variant field .

      Note Note

      If you want to archive the profitability segments using the archiving object COPA1_xxxx, use program RKEREOCE4 to prepare archiving. For more information, see SAP Note 383728.

      End of the note.

Procedure

  1. Call Archive Administration (either by choosing Start of the navigation path Tools Next navigation step Archive End of the navigation path in the SAP menu for Profitability Analysis or by using the general transaction code SARA) and select the archiving object.

  2. Choose Write.

  3. Select the variant with which the program should be started., or create a variant.

    You can enter the following selection parameters for your variant:

    • Object key (only for archiving objects COPAA_xxxx and COPAB_xxxx)

      • Controlling area

      • Company code

      • Other parameters that you have specified in Customizing for Profitability Analysis under Start of the navigation path Tools Next navigation step Utilities Next navigation step Prepare Archiving End of the navigation path .

    • Constraints

      • Fiscal year

      • Period

        Note: If your operating concern was created in Release 2.2 and has a blocking factor greater than 1, you can only archive actual line items in time intervals of less than one fiscal year.

      • Plan/actual indicator

      • Version

      • Record type (only in costing-based CO-PA)

      • Process

    • Processing Options

      • When you select the Production Mode option, the system creates an archive.

      • When you select the Test Mode , the system only selects the data and then issues a log.

      • When the deletion program is started automatically (you can make the required settings for this under Start of the navigation path Goto Next navigation step Customizing Next navigation step Technical Settings) End of the navigation path , you can set the Delete Program in Test Mode indicator.

    • Only archive line items (only for archiving objects COPA1_xxxx and COPA2_xxxx; this can only be called using transaction SARA)

      If you set the Archive Line Items Only indicator, the segment level (summarization records for the line items) is not archived.

      Note Note

      It is only useful to archive the segment level for past years, since the segment level may still be updated in the current fiscal year.

      Similarly, you should only archive line items for previous periods, since these can still be posted in the current period.

      End of the note.

  4. Choose Start Date to define when the program should run.

  5. Choose Spool Parameters to specify how the archiving log should be managed. If you want the archiving program to start the delete program automatically, these spool parameters apply for the log for the delete program as well.

    For more information about spool management, see Printing in the documentation Introduction to the SAP System .

  6. Under Start of the navigation path Goto Next navigation step Customizing Next navigation step Technical Settings End of the navigation path , you can make other settings, such as:

    Archive file size

    The logical file name

    The connection to ArchiveLink

    Automatic execution of the delete program

  7. Choose Execute to create the job with the settings you have made.

  8. By choosing Start of the navigation path Goto Next navigation step Job Overview End of the navigation path , you can display a list of all the jobs that exist for this archiving program.

    In the write and delete phases, the system creates messages in the job log and in the status line. For information about when the different messages are generated and what they mean, see under "Explanations for the messages" in SAP Note 613707.

    For general information on the background jobs, see the documentation on the Computing Center Management System .

    Note Note

    If the job is interrupted due to a power outage or similar, you can simply restart it.

    If you have to interrupt the job for any reason (such as shortage of memory space), you can do this in the archive administration. For more information, see Interrupting and Continuing Archiving Sessions .

    End of the note.