Archiving Material Cost Estimates

Prerequisites

You are in the initial screen for the archiving of material cost estimates. You access this screen by choosing Start of the navigation path Accounting Next navigation step Controlling Next navigation step Product Cost Controlling Next navigation step Product Cost Planning Next navigation step Environment Next navigation step Archiving Next navigation step Material Cost Estimate End of the navigation path .

To ensure consistency of your data, there must not be any link to the material master. The material cost estimate to be archived, therefore, must not be either marked or the one currently released. You can control the remaining check criterial when you define the variant.

Since you can only archive cost estimates whose Valid from date is in the past, archiving can be carried out at any time during the year.

Procedure

Creating Archive Files

  1. Choose Archive .

  2. Enter an existing variant or create a new one.

The variant enables you to select the cost estimates to be archived.

  1. If you want to use an existing variant, enter it in the Variant field. To check the settings of the variant, choose Maintain .

  2. To create a new variant, leave the Variant field blank and choose Maintain .

Enter a name for the variant and choose Create . Enter the criteria to restrict the selection to those cost estimates to be archived, as follows:

  • Company code, plant, material number, costing variant, costing version, validity period

  • Type of material cost estimate ( automatic and/or additive , with and/or without quantity structure )

Choose Enter . Enter a short text in the Description field.

If the variant is only to be processed in the background, set the Only for background processing flag.

  1. Choose and then .

  1. To define the start of the archiving session, choose Start date .

You can, for example, define that the archiving session is to be executed:

  • Immediately

  • Once a different job has finished processing or when a certain event occurs

  • Periodically

For more information, refer to Maintenance of the Start Date and Spool Parameters and Maintaining the Start Date .

  1. To define the background print parameters, choose Spool params .

  2. For more information, refer to Maintenance of the Start Date and Spool Parameters and Maintaining the Spool Parameters .

  3. Choose .

  4. Choose Job overview .

In this case the job names are:

  • ARCHIVE_CO_COPC_DEL (delete from the database)

  • ARCHIVE_CO_COPC_WRI (write to archive)

For further information, see Creating Archive Files .

To Delete an Archive

  1. Choose Delete .

The screen Archive Management: Execute Deletion Program appears.

  1. Enter the required data:

  1. Archive selection ( The Archive Selection )

  2. Start date ( Maintaining the Start Date )

  3. Spool parameters ( Maintaining the Spool Parameters )

  1. If you only want to simulate the deletion of the costing data, select the Test run indicator.

  2. Choose .

For more information, see Deleting Archived Data from the Database .

To Reload an Archive

  1. Choose Reload .

  2. Enter an existing variant in the Variant field, or create a new one.

You use the variant to select the cost estimates that you want to reload.

  1. To create your own variant, choose Maintain .

  2. Enter a description for the variant and choose Create .

  3. You can also restrict selection to just the cost estimates that you want to reload by entering the necessary criteria.

  4. To save the variant, choose .

  1. To select the required archive, choose Archive selection .

  2. To define the start of the archiving session, choose Start date .

  3. To define the background print parameters, choose Spool params .

  4. Choose .

  5. Choose Job overview .

In this case, the job name is ARCHIVE_CO_COPC_REL.

For more information, see:

To Display Material Cost Estimates from the Archive

  1. Choose Analyze .

  2. The screen Archive Management: Execute Analysis Program appears.

  3. Choose .

  4. The screen Archiving: Display Multiple Cost Estimates in Archive appears.

  5. In the group box Selection criteria for cost estimates to be displayed , restrict the cost estimates by entering the appropriate selection criteria (such as the company code, plant, material number, and costing variant).

  6. Choose .

  7. The screen Archive Management : Choose Files to Read appears, listing the archiving sessions for the archiving object material cost estimate (CO_COPC) containing the required data.

  8. Select an archiving session and choose .

The material cost estimates are displayed. For more information, see Analyzing the Results .

For more information, see Accessing Archived Data .

To Construct or Remove an Index

Choose Index.

The dialog box Construct/remove index appears.

  1. To construct an index, choose Construct index . For more information, see Creating Indexes .

  2. To remove an index, choose Remove index . For more information, see Removing Indexes .

To Manage an Archive

Choose Management.

The screen Archive Management: Overview of Archiving Runs appears.

This lists all archiving runs for archiving object CO_COPC .

If you require further information, see Call Archive Session Management .