Procedure documentationDetermining Archiving Objects

 

Using table analysis, you can determine which archiving objects can be used to archive COEP entries.

Procedure

  1. Only examine those archiving objects that cover the largest amount of data. As a general rule, two or three archiving objects will cover 90% of the data.

  2. You may already be using one of these objects. If this is the case, proceed as follows:

    1. Archive your data using this object, then repeat table analysis. Execute program RARCCOA1 again. Much less data should now appear in the list produced by RARCCOA2.

    2. If the list produced by RARCCOA2 for this object still contains a large amount of data, you should try to extend archiving with this object. For example, reduce the residence times or extend the selection criteria. You should, of course, consult with the departments concerned before doing so.

    3. If the previous step did not produce any significant reduction, and if you no longer require the CO line items for the respective object type, designate the object type for CO_ITEM archiving.

      For more information, see Archiving CO Line Items (CO).

  3. You may be planning to carry out archiving for one of the objects (still) being examined. You should try to prioritize this with a view to the dataset in table COEP. It would probably be more effort to use CO_ITEM in addition.

  4. If the archiving object CO_COSTCTR appears in the list with an appreciable amount of data, you should also consider the archiving object CO_ALLO_ST. Proceed as follows:

    1. Start program RARCCOAA. It is advisable to execute this program in the background at a time when system activity is low.

    2. The program generates a list of entries in the tables COEP and COEJ that belong to allocation documents which have been completely reversed. If an appreciable number of entries is displayed, you should use the archiving object CO_ALLO_ST.

    You can use CO_ALLO_ST in real time without problems. The archived documents are reversed documents from cost accounting and are no longer of import. Such documents are created when assessments, distributions, and so on are repeated.

  5. If a significant number of entries still appears in the RARCCOA2 list, or if you designated object types (see above) to be archived with CO_ITEM, you should now use the archiving object CO_ITEM. Create a list of object types to be archived using CO_ITEM. You can use the RARCCOA2 list and cross out everything that has already been dealt with by other archiving objects.