Faxing and E-Mailing Letters to Applicants

If you want to fax or e-mail a letter you have two options:

If you want to send the letter to one applicant only, use applicant activity maintenance.
If you want to send the letter to several applicants, use recurring tasks ( Print letters function).

From the SAP Easy Access screen, choose Human resources Personnel Management Recruitment Applicant Activity Maintain.

The Maintain Applicant Activities screen appears.
In the Applicant number field, enter the desired number.
Choose .

The Maintain Applicant Activities screen appears.
Select the applicant activity you want.
Choose Activity .

The Change Planned Activity dialog box appears.
Enter your data as required.
Choose Fax letter or Mail letter.

A dialog box appears displaying the fax numbers or Internet address of the applicant in question.
Select the fax number or Internet address you want.
Choose Mail letter or Fax letter.

You have faxed or e-mailed a letter to an applicant directly from the SAP system.

From the SAP Easy Access screen, choose Human resources Personnel Management Recruitment Applicant Activity Print Letters Execute.

The Recurring Tasks: Print Letters screen appears.
Enter the appropriate selection criteria.
Set the Fax or Internet mail flag.
Choose .

Note
When you run the report, a dialog box does not appear with fax numbers or an Internet address. This is because the numbers and addresses are found by a search procedure run in the background. See the Features section of Sending Correspondence to Applicants Via Fax or E-Mail (SAPconnect) .

End of the note.

You have faxed or e-mailed a letter to several applicants directly from the SAP system.