Preparing to Hire an Applicant

Prerequisites

If an applicant is to be hired for a vacancy, you must set his/her overall status and vacancy assignment status for this vacancy to To be hired .

You must set any other vacancy assignments for the applicant to Rejected .

Procedure

  1. Start of the navigation path From the SAP Easy Access screen, choose Human resources Next navigation step Personnel Management Next navigation step Recruitment Next navigation step Applicant Master Data Next navigation step Applicant actions. End of the navigation path

  2. The Applicant Actions screen appears.

  3. In the Applicant number field, enter the desired number.

  4. Select the action Prepare for hiring and choose .

  5. The Copy Applicant Actions screen appears.

  6. Choose .

  7. The Maintain Vacancy Assignments screen appears.

    When you save, a warning appears informing you that a data record is to be deleted or delimited. You can ignore this warning, and save again.

  8. Select the vacancy for which the applicant has been hired, and choose status (vac.).

  9. The Change Vacancy Assignment Status dialog box appears.

  10. Enter 2 (for To be hired ) in the Vacancy assignment status field, and choose .

  11. Look to see if the applicant is assigned to several vacancies.

  12. - If not , proceed to step 9.

    - If so , select all the vacancies for which the applicant is not to be hired and choose status (vac.).

    The Change Vacancy Assignment Status dialog box appears again.

  13. Enter 4 in the Vacancy assignment status field and if necessary a status reason, and choose .

  14. Choose .

  15. Go back, by choosing .

  16. The Maintain Vacancy Assignments screen appears displaying a list of all the applicants who are assigned to the same vacancy as the applicant to be hired.

    If you do not want to change the vacancy assignment status of this person, the Hire applicant process is complete.

    If you do want to change the vacancy assignment status for these persons, process with step 11.

  17. To select all the applicants listed, choose , and then choose status (vac.).

  18. The Change Vacancy Assignment Status dialog box appears.

  19. Enter the desired status (possibly 4 for Rejected ) in the Vacancy assignment status field and, if necessary, a status reason, and choose .

  20. Choose .

  21. Choose .

  22. The Change Vacancy View: Detail screen appears.

  23. Enter a percentage approved, percentage reserved and staffing percentage .

  24. Choose .

  25. Choose .

  26. The system displays a window entitled Create Planned Activity . The system displays the key for the activity type Hiring date as a default in the Activity type field.

  27. Enter the date on which the applicant is to be hired in the Performance date field and choose .

Result

The applicant's overall status and vacancy assignment status are set to To be hired. All remaining vacancy assignment statuses for the applicant are set to Rejected.

You have also changed the status of all other applicants assigned to the same vacancy as the applicant.

If the appropriate settings have been made, the system has automatically created the activities Transfer applicant data and Hiring date. The percentage approved, percentage reserved and staffing percentage (and thus also staffing status) of the vacancy for which the applicant is to be hired have been changed.